Senior Administrative Assistant (On-Site)

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Job description

Overview:
WHAT YOU DO AT AMD CHANGES EVERYTHING

We care deeply about transforming lives with AMD technology to enrich our industry, our communities, and the world. Our mission is to build great products that accelerate next-generation computing experiences - the building blocks for the data center, artificial intelligence, PCs, gaming and embedded. Underpinning our mission is the AMD culture. We push the limits of innovation to solve the world's most important challenges. We strive for execution excellence while being direct, humble, collaborative, and inclusive of diverse perspectives.

AMD together we advance_

Responsibilities:
THE ROLE:

We are seeking a dynamic and proactive Department Administrative Assistant and onsite lead to join the AMD Data Center GPU & Accelerated Processing organization. Your duties will include, but is not limited to, project coordination, calendar and meeting management, travel, goods & services purchasing, report preparation, and expense reporting. As a pivotal member of our administrative team, you will thrive in a fast-paced, collaborative environment, partnering with executive assistants and chiefs of staffs to support a wide range of management levels, customers, and employees.

THE PERSON:
The ideal candidate will possess exceptional organizational and multitasking skills, serving as a reliable backup to our Executive Assistants in confidently navigating a complex C-Suite environment. Your dedication to continuous improvement and proactive approach will be instrumental as you anticipate departmental needs and prioritize time, requests, schedules, and information.

KEY RESPONSIBILITIES:

Provide comprehensive onsite administrative support for the Data Center GPU & Accelerated Processing team in Santa Clara, accommodating onsite, hybrid, and traveling employees.

Interface with executive management, customers, and visitors, redirecting inquiries and issues as needed.

Manage departmental financial processes, including budgets, contracts, purchase orders, payments, and vendor relations

Facilitate expense reporting and ensure timely submission for assigned executives.

Oversee inventory and procurement of departmental supplies and coordinate equipment or facility maintenance.

Handle IT new hire onboarding and support various departmental needs, including awards, onsite catering, and IT resources.

Serve as a backup for Executive Assistants, especially in executive calendaring and coordination of internal offsite meetings, customer events, and travel arrangements.

Understand business operations and use this expertise to help improve operations and overall efficiency of the organization

Exercise judgment and initiative, demonstrating flexibility and responsiveness in all tasks.

PREFERRED EXPERIENCE:

Bachelor's Degree or equivalent level of experience

Proven track record of supporting large teams, including executive-level leaders.

Experience in departmental or executive administrative support.

Proficiency in a range of office automation tools and software, including PowerPoint, Excel, Word, SharePoint, and SAP.

Ability to collaborate effectively with diverse stakeholders and manage multiple tasks simultaneously

Excellent customer service and composure under pressure

Strong organizational skills, detail-oriented, ability to multitask and prioritize multiple projects in a timely manner

Effective written and verbal communication skills with co-workers, clients and customers at all levels

Demonstrated ability to partner well with others and build strong, effective relationships

Demonstrated ability to exercise judgment and initiative, with a high degree of flexibility and responsiveness.

ACADEMIC CREDENTIALS:

Bachelor's Degree or equivalent level of experience

LOCATION:

Santa Clara, CA

Qualifications:
At AMD, your base pay is one part of your total rewards package. Your base pay will depend on where your skills, qualifications, experience, and location fit into the hiring range for the position. You may be eligible for incentives based upon your role such as either an annual bonus or sales incentive. Many AMD employees have the opportunity to own shares of AMD stock, as well as a discount when purchasing AMD stock if voluntarily participating in AMD's Employee Stock Purchase Plan. You'll also be eligible for competitive benefits described in more detail .

AMD does not accept unsolicited resumes from headhunters, recruitment agencies, or fee-based recruitment services. AMD and its subsidiaries are equal opportunity, inclusive employers and will consider all applicants without regard to age, ancestry, color, marital status, medical condition, mental or physical disability, national origin, race, religion, political and/or third-party affiliation, sex, pregnancy, sexual orientation, gender identity, military or veteran status, or any other characteristic protected by law. We encourage applications from all qualified candidates and will accommodate applicants' needs under the respective laws throughout all stages of the recruitment and selection process.

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