Mid-Sr Meeting Planner () with Security Clearance

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Job description

Strategic Analysis, Inc. (SA) is an industry-leading government professional services firm headquartered in Arlington, Virginia. Founded in 1986, SA employs approximately 200 professionals who provide scientific, technical, and programmatic support to our national defense government clients. In 2001, SA created the Conference Services Division in response to client demand for seamless meeting planning services. Since that time, our team has expertly coordinated hundreds of meetings and events, ranging from private board meetings to 2,000-person conferences with complex agendas to outdoor challenge events hosting more than 10,000 spectators and participants. Responsibilities: As a Meeting Planner, you will independently coordinate a variety of meetings and events each year, ranging in size from 10 - 1,500 attendees. You will also support our team of planners in executing larger events. Your primary responsibilities will include: • Participate in planning meetings with government clients and/or internal planning team • Research meeting and event facilities and conduct site visits where necessary • Negotiate contracts with hotels, venues, and vendors • Develop and manage event and registration fee budgets • Coordinate with various security departments to clear non-US persons attending meetings and events • Create and manage attendee registration websites • Coordinate logistics, catering menus, audio-visual requirements, and banquet event orders • Print badges and other meeting materials • Set-up and execute webinars and virtual/hybrid events • Travel as required for site visits and on-site meeting and event support • Reconcile expenses, pay bills and complete closeout documents • Perform general clerical duties including ordering event supplies, submitting expense reports, photocopying, scanning, mailing, and filing Requirements: • Bachelor's degree and at least 5+ years meeting/conference coordinating experience • Experience in planning government meetings, conferences or events ranging in size from 50 to 1,500 attendees • Demonstrated experience managing registration for large events to include building a registration website and reporting structure • Demonstrated expertise in Microsoft Office applications (Word, Excel, PowerPoint, Teams) and online registration software • Overall technical savvy and comfortable working with new systems • Demonstrated experience in hosting webinars and virtual events • Familiarity with basic audio/visual equipment • Extreme organization skills, attention to detail, and ability to efficiently multi-task • Ability to work independently on multiple projects simultaneously and under deadlines • Demonstrated experience interacting with high-level government officials and clients • Excellent interpersonal and customer service skills • Possession of excellent oral and written communication skills • Flexibility and ability to function equally well in a support role or in lead role when working with colleagues on projects • Eligibility for or current possession of a U.S. government security clearance • Willingness to travel Preferred but not required: • Certified Government Meeting Professional or Certified Meeting Professional designations SA is an equal opportunity/Affirmative Action Plan employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship makes hiring decisions based solely on qualifications, merit, and business needs at the time.

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