Office Assistant

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Job description

JOB TITLE:
Office Assistant

ESSENTIAL DUTIES & RESPONSIBILITIES:

Greet office visitors
Answer and direct inbound phone calls
Sort and scan daily mail; Track checks received
Support for executing office events
Support for executing client/off-site events
Coordinate office operational or maintenance needs with corporate contacts
Coordinate food/catering orders, set up and clean up
Prepare, print/copy, assemble/bind, etc. all materials for BI and EH&B client meetings, trainings, corporate events
Coordinate technology requests for client meetings; Schedule in Office Space App
Coordinate Carrier Meetings
Coordinate trainings; Lunch and Learns
Coordinate executive communications, including taking calls, responding to emails and interfacing with colleagues and carriers
Prepare internal and external corporate documents for team members and industry partners; ie Town Halls, office announcements, etc
Distribute time sensitive communication materials to appropriate parties
Order office supplies and maintain inventory
Be a culture ambassador for colleagues; work with spirit committee on office events
Maintain an organized filing system of paper and electronic documents
Uphold a strict level of confidentiality
Provide exceptional customer service and assist colleagues and clients whenever necessary

REQUIREMENTS:

Must be highly organized and able to work independently
Must be detail-oriented and very efficient
Must be flexible and have a great attitude
Must have the ability to manage multiple projects and priorities in a fast-paced environment
Must have excellent verbal and written communication skills
Must be proficient in Word, Excel and PowerPoint

We embrace a culture that celebrates and promotes the many backgrounds, heritages and perspectives of our colleagues and clients. Marsh & McLennan Agency offers competitive salaries and comprehensive benefits and programs including: health and welfare, tuition assistance, 401K, employee assistance program, domestic partnership benefits, career mobility, employee network groups, volunteer opportunities, and other programs. For more information about our company, please visit us (link removed)/careers.

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