NextGen Operations Coordinator

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Job description

4 Months contract 100 % Remote

Objective

The Operations Coordinator is responsible for providing logistical support to pre plan and execute NextGen. As the ideal candidate, you have strong self-starting organization skills and skillfully manage multiple projects simultaneously to deliver a high-profile event in a demanding environment.

This role reports to the Director of Strategic Development with a primary focus on pre-planning and execution of NextGen at CERAWeek.

Required and Desired Skills:

• Bachelor's degree in a relevant field and/or 2-5 years of experience in event planning, with a preference for those experienced in academic events

• Proven organizational skills with a history of managing multiple projects to precise deadlines, within budget constraints

• A dynamic personality capable of building strong relationships at all levels, tailored to the NextGen community

• Ability to travel domestically and internationally to represent NextGen and CERAWeek

• Exceptional communication skills (written and oral), with an emphasis on engaging academic audiences

• Superior time management skills to succeed in a fast-paced environment

• Familiarity with registration and virtual event platforms, with a focus on educational and academic interfaces.

• Knowledge of working with registration and virtual event platforms

• A desire to work independently with minimal supervision in a demanding yet rewarding environment

• Proficiency in Microsoft Office applications, and familiarity with cloud-based event applications url removed), Airtable, RainFocus) relevant to event planning and project management

Responsibilities include:

• Support Director of Strategic Development to plan, communicate, and execute NextGen initiatives

• Selecting and fortifying relationships with vendors and venues that align with the NextGen vision

• Orchestrating event details to ensure a seamless NextGen at CERAWeek experience

• Monitoring expenses to support financial objectives of NextGen and CERAWeek

• Overseeing the allocation and management of meeting spaces for NextGen activities

• Ensuring all NextGen deadlines and dependencies are precisely met

• Coordinating catering, inventory, and deliverables specific to NextGen requirements

• Managing accommodations for NextGen partners and attendees

• Supporting registration tailored to NextGen participants

• Providing flexible support for additional NextGen tasks or events as needed

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