Associate Producer

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Job description

Description:

The Associate Producer (AP) is responsible for generating, acquiring, and preparing materials and information for use in the production of live, hybrid, and virtual programs and events. The AP works closely with client services, creative, digital, and project production leads to build and maintain the production schedule, travel schedules, content management, and assure deliverables are being met according to the confirmed timeline. The AP supports the production process by maintaining project documentation for production elements, research, production, and client team communications, show books, agendas/schedules, distribution of documents to team members, and logistics. The AP will work directly with the executive production team in maintaining budget, vendor contracts, and freelance management. This position will train and cross-train in a variety of positions to create a well-rounded producer.

Responsibilities include, but are not limited to the following:

Collaborate with senior team members to develop production timeline

Maintain timeline of deliverables and distribution of materials through email, Dropbox, Asana, and other forms of communication

Acquire permits, insurance certificates, venue materials, and other project administrative documents

Responsible for portions of the production and overall quality of the program, i.e., graphic/content development, coordination and management, script development and supervision, video production coordination, talent coordination, etc.

o Additionally for virtual events: platform management and studio scheduling

Ensure adequate client relations and development including timely recognition of communications

Communicate with production team to identify areas of concern and troubleshoot early in the process

Support scheduling and projects of regular team members

Attend program site surveys and events

Manage on-site program event operations from start to finish including event labor and staffing, production team support, and general trouble-shooting

o Onboarding of on-site positions, including office manager and photographers/videographers

Assist production lead with program settlement and recon; maintain and submit accurate invoice tracking grid

Take lead role in producing smaller programs or elements of larger ones

Manage small budgets or portions of budgets as directed

Co-coordinate with the production event team, freelancers, and interns who provide event operational support to the Senior Production Staff and various project leads

Support with ancillary talent production operations and execution as needed

Approximately 25% travel required

Able to work flexible hours at times

Qualifications:

Bachelor's degree from a four-year college, or equivalent experience

Seasoned event professional with over 5+ years' experience

Corporate event management experience strongly preferred

Previous experience in at least one area of specialty, i.e.; video production, stage production, content and media development, etc.

Competencies:

Demonstrated knowledge of event production

Ability to work unsupervised on small to medium projects

Demonstrated leader among employees and peers

Strong negotiating skills and capacity

Creative in thought and actions; ability to actively anticipate obstacles and create/suggest solutions

Strong written and verbal communication skills

Strong work ethic and thrive in a fast-paced work environment.

Motivated self-starter that embraces the opportunity to work independently and tackle other duties as assigned

Ability to be a team player and work within a group setting to support as needed, no matter how small the task or role needed to achieve a successful outcome

Able to handle numerous accounts/projects simultaneously with excellent organizational skills

Able to self-manage priorities and meet deadlines

Ability to effectively co-manage the project team

Proficient in MS Office Suite, Dropbox, Adobe Acrobat, Outlook and other basic software; Adobe CS6, Keynote, and other graphic software a plus

Environmental Conditions and Physical Demands:

Employee required to spend a portion of time remaining in a seated position looking at a computer screen. Employee will be required to do some standing and walking. Must be able to lift 25 lbs.

Requirements:

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