Administrative Assistant

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Job description

Temporary position starting in October 2024, ending in April 2025. The ideal candidate will have a minimum of 5 years of administrative experience, preferably in financial services, and thrive in a fast-paced environment. This role requires a keen sense of urgency, excellent multitasking skills, and a positive, proactive attitude.

Client Details

A prominent financial institution based in Asia, offering a broad array of services, including commercial and investment banking, asset management, and securities. With operations spanning multiple continents, it provides tailored financial solutions to a diverse client base, from large corporations to individual investors. The institution is recognized for its commitment to innovation and sustainable growth, leveraging its extensive international presence to foster long-term client relationships. Its expertise covers a range of sectors, and it continues to expand its global footprint in key financial markets around the world.

Description

• Manage complex calendars, schedule meetings and calls, and resolve scheduling conflicts with efficiency and clear communication.
• Act as a gatekeeper for executives, ensuring optimal use of time by proactively managing schedules.
• Coordinate domestic and international travel arrangements, including flights, accommodations, and ground transportation.
• Manage expense reporting and reimbursement processes, ensuring compliance with company policies.
• Liaise with other administrative assistants to schedule meetings, provide backup support when needed, and collaborate on special projects.
• Coordinate and support special projects and cross-functional initiatives, as well as team meetings and events.
• Perform ad hoc tasks and projects as required, while maintaining confidentiality of sensitive information.

Profile

• Minimum 5 years of administrative support experience, preferably in financial services.
• Ability to prioritize tasks and pivot efficiently between them in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Teams), video conferencing tools (WebEx), and Concur or similar travel/expense management systems.
• Excellent organizational, time management, and communication skills (both written and verbal).
• Proven ability to manage confidential information with discretion.
• Strong collaborative and teamwork attitude.

Skills and Experience:

• Required Skills: Administrative support, financial services, time management, Microsoft Office Suite (Excel, PowerPoint, Outlook), scheduling, video conferencing, travel arrangements.
• Additional Skills: WebEx, excellent communication skills (written and verbal), experience in governance.

Job Offer

• Fully remote role.
• Benefits are offered day one through Aetna (health, vision, dental).
• Contract role ending in April 2025.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.

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