Accounts Payable Specialist

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Job description

Our client, a reputable non-profit organization based in Manhattan, is looking for an AP Specialist to join the team. This role has the ability to become FTE, and the successful candidate must be immediately available to start a new role.

Client Details

Well known non profit organization with a fantastic mission, based in the heart of Manhattan. This role has the potential to be converted permanent and offers hybrid work schedule flexibility after the first month based on department need.

Description

This role will involve:

• Review, verify, process, and code petty cash, check requests, and vendor invoices.
• Prepare and execute check runs, electronic transfers, and payments for petty cash, check request payments, and vendor invoices.
• Maintain and digitally archive vendor files, including acquiring W-9s for onboarding.
• Manage vendor inquiries and handle phone inquiries directed to the Accounts Payable department.
• Aid in account analysis and the resolution of invoice discrepancies.
• Monitor and keep cash disbursement account information up to date.
• Update the petty cash list and assist in preparing and filing 1099s.
• Receive, date, and stamp incoming mail.
• Review all vendor invoices and statements and conduct research to address any outstanding queries.
• Process bank deposits and maintain utility and rent facilities lists.
• Ensure the accurate and organized maintenance of payable records.
• Perform filing, copying, and mailing duties as required for the department.
• Assist Accounts Receivable in locating copies of invoices as needed for billing purposes.
• Support month-end closing processes and contribute to audits by providing necessary documentation and evidence.
• Assist the Accounts Payable Manager as and when required.

Profile

The successful candidate will have:

• High school diploma with two years' experience in Accounts Payable.
• Must be proficient in Microsoft Office, accounting software, and databases.
• Must have excellent written and communication skills.
• Excellent organizational skills and attention to detail.
• Ability to prioritize and multitask in a fast-paced work environment.
• High degree of accuracy and efficiency.
• Familiarity with Generally Accepted Accounting Principles (GAAP).

Job Offer

A competitive compensation and benefits package

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.

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