Accounting Assistant

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Job description

Accounting Assistant- Baltimore, MD

About the Company & Overview of the Accounting Assistant Role:

• Our repeat client is a local non profit who's mission is to inspire donors to achieve their charitable goals from generation to generation and to improve the quality of life in the Baltimore region.
• Due to the season and year end, they are looking to bring on an Accounting Assistant on a contract basis through January 2025 to help with an uptick in grants and donations and audit prep.
• Schedule: Start between 7:30-9am and work a 7.5 hour work day, Monday-Friday. Potential for overtime!
• Position offers hybrid flexibility. 3 days in office (T-Th), 2 days work from home (M&F)
  • Potential for more days in office depending on the needs of the business. Candidates must be okay to come in office more if necessary
  • Company is located in the Mt. Vernon area in Baltimore city and offers free parking to its employees
• Reports directly to Controller (who was placed by CFS)
• Salary $55,000 - $65,000 depending on experience

Job Duties for the Accounting Assistant:

• Assist with weekly grants & gifts processing.
• Assist with accounts payable processing including obtaining W-9's, entering vendor invoices, check requests and expense reimbursements.
• Assist with ACH set-up for vendors and grantees.
• Record monthly postage expense allocation.
• Secure monthly credit card receipts and scan for saving to network folders, import transactions to accounting system.
• Coordinate annual 1099 preparation.
• Assist with preparation for external audit.
• Assist with incoming mail processing.
• Provide support with mailing of fund statements and donor acknowledgement letters.
• Assist Finance department with administrative tasks such as scanning and providing documents to vendors as needed.
• Assist with special projects as assigned.

Qualifications for the Accounting Assistant:

• Associates degree in accounting, finance, business or related or equivalent work experience required
• Non profit accounting experience highly preferred
  • Accounts payable experience preferred
  • Fund accounting understanding and experience and/or exposure to gift entry a plus
• Strong written and oral communication skills, team player, willingness to jump in where needed
• Proficient Excel skills (pivot tables)
• Experience using FIMS accounting software a plus, but not required
• Comfortable with manual processes and working at an organization going through changes

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