Administrative Assistant

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Job description

We're hiring!

Beacon Hill has partnered with a boutique law firm in Chicago to hire a full-time Administrative Assistant to join their team.

Job Overview:
As an Administrative Assistant, you will play a vital role in supporting both the office manager and the managing partner in a fast-paced law firm environment. You'll manage daily administrative tasks, handle email communication, and ensure the office runs smoothly. The ideal candidate is highly organized, has a strong attention to detail, and thrives in a team-oriented environment.

Key Responsibilities:

• Manage phone lines, front desk reception, and office supply orders.
• Oversee heavy email communication, ensuring all details are addressed, documents are properly attached, and tasks are followed up on.
• Assist with redlining documents (training provided if needed).
• Support the Executive Assistant and Managing Partner with general office tasks, including some personal requests.
• Learn and utilize the firm's CRM system to assist with administrative duties.
• Be proactive in supporting the team and staying on top of daily tasks.

Qualifications:

• 2-4 years of experience in an administrative role (legal experience preferred but not required).
• Strong attention to detail, especially in managing emails and document attachments.
• Proficient in Microsoft Office (Outlook, Word, Excel) and quick to learn new systems.
• Ability to work in a fast-paced environment and juggle multiple tasks simultaneously.
• A proactive attitude with a willingness to assist with various office duties.
• Reliable and punctual, with a strong work ethic and willingness to stay until tasks are completed.
• Available to work on-site five days a week from 8:30 AM to 5:30 PM.

Ready to apply?
If you're detail-oriented, quick to learn, and eager to be part of a dynamic team, apply now!

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser:

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

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