FL-DOH-CMS-Administrative Assistant

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Job description

Short Description:

FL-DOH-Children's Medical Services-Administrative Assistant - May have an opportunity for temp to hire.

Complete Description:

FL-DOH-Children's Medical Services-Administrative Assistant - May have an opportunity for temp to hire.

WORK ENVIRONMENT: In-Office - Professional office environment

DRESS CODE: Business Casual

CANDIDATE RESPONSIBILITIES:

Providing administrative support to the Chief of Medical Services

Assist with daily administrative operations in the Division of Children's Medical Services as directed by the Department.

Answer and re-direct calls on a multi-line phone system as directed by the Department.

Sort and distribute (internal and external) mail as directed by the Department.

Greet and assist visitors in finding the correct destination as directed by the Department

Ensures compliance with DOH policies and procedures.

Assists the Bureau Chief in coordinating daily operational functions within the Division.

Coordinates, reviews, edits, and formats outgoing correspondence.

Drafts, formats, and completes routine memos and letter within established timeframes.

Coordinates travel arrangements, prepares itineraries, prepares, and submits travel reimbursements for the CMS Plan staff.

Coordinates meeting, including the scheduling of meeting rooms, preparation of agendas, materials.

Coordinates and makes arrangements pertaining to conferences calls.

Attends staff and other meetings as required.

Skills:

Skill
Required / Desired
Amount
of Experience
Expertise Rating
Move

Ability to speak and understand English
Required

Must have High School Diploma
Required

Experience as an administrative assistant with Executive Management or Department Leadership
Required
1
Years

Professional customer service experience in an office setting
Required
1
Years

Proficient using Excel, Word and PowerPoint
Required
3
Years

Experience coordaining travel arrangements, preparing itineraries and submitting travel reimbursements
Required
6
Months

Experience scheduling meeting rooms and preparation of agendas, materials.
Required
6
Months

Proficient in verbal and written communication
Required

Excellent organizational skills
Required

Proficient in multitasking
Required

Questions:

Question 1

If applicable (safety sensitive positions), do you attest that your candidate has provided consent to random drug testing pursuant to section 11.3 of the master contract?

Question 2

If applicable (safety sensitive positions), do you attest that your candidate is willing to adhere to any customer dress/safety equipment requirements, in compliance with ANSI and OSHA, and that such equipment will be provided at your company's/candidate's expense?

Question 3

Is your candidate aware this is a contract/temporary position, and the agency does not offer benefits including PTO and paid holidays?

Question 4

Does your candidate have any pre-planned time off, including doctor appointments within the 1st 90 days?

Agency Interview Type:

In Person Only

Work Arrangement:

Onsite

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