Senior Director of Payroll Services & HRIS

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Job description

Overview:

Join the best in the industry at Nextech and embark on a rewarding career journey! For over 30 years, we've built our success on a foundation of Quality, Value, and Integrity, fostering enduring partnerships with thousands of satisfied customers. With over 2,000 team members nationwide, Nextech sets itself apart from other companies by being America's largest HVAC/R service provider.

As we continue to grow, we're committed to offering an exceptional work experience for our employees with numerous opportunities for development and advancement. If you pride yourself on quality work, integrity, and dedication, we want you on our team. Nextech boasts outstanding review ratings on Indeed and Glassdoor, making it the premier destination for HVAC professionals. Elevate your career by joining Nextech today!

Role:

The Senior Director of Payroll Services & HRIS (UKG) is responsible for the strategic direction, management, and operational oversight of the organization's payroll functions and HR Information Systems (HRIS), specifically with a focus on UKG systems. This role ensures the efficient and accurate execution of payroll processes while leveraging HRIS technology to optimize employee data management, reporting, and compliance.

This leader will collaborate with HR, Finance, and IT departments to ensure seamless integration of payroll, benefits, and workforce management systems, driving process improvements and system enhancements. The Senior Director will also play a critical role in compliance with labor laws, tax regulations, and audit requirements.

Benefits:

Excellent Health Insurance options including a FREE employee only option

Dental, Vision, Accident, Critical Illness, Disability and Supplemental Life Insurance options

FREE life insurance equal to your annualized pay rate

401k with a 50% match up to the first 6% of your contributions

7 paid Holidays

2 paid Personal days

10 paid Vacation days

Min Compensation:
USD $(phone number removed)/Yr.

Max Compensation:
USD $(phone number removed)/Yr.

Responsibilities:
Oversees end-to-end payroll processing for all employees, ensuring accuracy, timeliness, and compliance with relevant laws and regulations

Leads the design and implementation of payroll policies, procedures, and controls to ensure smooth operations and minimize errors

Ensures compliance with federal, state, and local payroll regulations, including tax filings, wage reporting, and garnishments

Manages multi-state payroll complexities and oversee international payroll operations as required

Serves as the system owner for UKG (Ultimate Kronos Group) platforms, ensuring they are effectively configured and maintained to support payroll, timekeeping, and workforce management

Partners with HR and IT teams to maintain, upgrade, and enhance the HRIS system, ensuring data accuracy and process efficiency

Oversees the implementation of new modules or features within UKG to improve HR and payroll processes, employee self-service, and reporting capabilities

Ensures the security, confidentiality, and integrity of employee payroll data within the HRIS system

Ensures payroll practices comply with all legal requirements, including FLSA, wage and hour laws, and tax regulations

Leads internal and external audits related to payroll and HRIS, providing accurate documentation and support

Maintains awareness of changes in payroll regulations and HRIS technologies, adapting processes as needed to stay compliant and efficient

Leads and mentors a team of payroll professionals and HRIS administrators, providing guidance, support, and professional development

Establishes clear performance goals, conducts regular evaluations, and drives a culture of accountability and excellence within the team

Fosters collaboration across HR, Finance, and IT teams to ensure integrated solutions and alignment with business objectives

Identifies and implements opportunities for process improvements in payroll and HRIS functions to enhance efficiency and accuracy

Leverages technology, automation, and data analytics to streamline payroll operations and improve reporting

Drives initiatives to enhance employee experience, such as improved self-service tools, timely pay corrections, and faster resolution of payroll issues

Develops and manages payroll reporting to support financial planning, budgeting, and forecasting

Provides regular payroll and workforce reports to senior leadership, including headcount, labor costs, overtime, and compliance metrics

Utilizes HRIS data to provide insights into workforce trends and support decision-making across HR and Finance functions

Completes assigned tasks in a safe, accurate, thorough, and alert manner

Upholds Company policies and procedures

Works in a professional manner with managers, supervisors, coworkers, customers, and the public

Other related job duties as assigned

Supervisory Responsibility:
Delivers value-added results by effectively delegating tasks, managing performance, and training and developing employees in the following positions:

Director of Payroll & Onboarding

HRIS Administrator

HRIS Analyst

Qualifications:
Excellent communication and collaboration skills, with strong interpersonal abilities in both written and oral formats, enabling effective interaction with senior leadership and various departments

Proficiency in UKG (Ultimate Kronos Group) or other HRIS/payroll platforms

Deep understanding of payroll regulations and HRIS security requirements to minimize risk and ensure compliance

Strong leadership and team development skills, with experience managing cross-functional teams

Strong analytical and problem-solving abilities, particularly in data analysis and reporting

Ability to manage multiple projects and deadlines in a fast-paced environment

Ability to prioritize duties and manage multiple projects from start to finish with minimal supervision

Ability to lead and inspire a team to deliver excellence in payroll operations and HRIS management

Proficient in Microsoft Office, including advanced skills in Excel (Pivot tables, Vlookup, Macros, If Statements, Formulas)

Education and Experience:

Bachelor's Degree in Accounting, Finance, Human Resources, Business Administration, or a related field (Master's Degree preferred) or an equivalent combination of the requirements

10+ years of payroll management experience, including multi-state payroll

5+ years of experience managing HRIS platforms, with expertise in UKG (Ultimate Kronos Group), preferred

Proven track record of leading payroll and HRIS system implementations or upgrades

Strong knowledge of payroll regulations, tax laws, and HR compliance

Previous experience in HVAC Industry or other service business preferred

Physical/Environmental Requirements:

Continuously able to work in office environment

Continuously able to operate a computer and other office productivity machinery, such as a copy machine, telephone, and computer printer

Continuously able to sit at a computer for up to 8 hours

Able to alternate between sitting and standing, as needed throughout the day

Occasionally able to lift up to 15

Continuously requires vision, hearing, twisting, and talking

Occasionally requires walking, lifting, carrying, reaching, kneeling, pushing/pulling, bending, and crouching

Rarely requires climbing

Ability to travel on occasion

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