HR Coordinator

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Job description

Position Summary:

The Talent Acquisition Coordinator for CDE is the technical support in functional areas of recruitment, onboarding, and records management. This role is critical in ensuring a positive candidate experience for our organization and welcome new staff with an efficient and organized recruiting and onboarding experience.

Utilizing NeoGov as our applicant tracking system, the coordinator will ensure postings and recruitments are organized and efficient.

This person will also keep up to date databases and spreadsheets and employee folders. They will use a high level of time management skills to prioritize recruiting, onboarding, and records management activities. They will also look to improve any processes that can be streamlined. Working under the Manager of Talent Acquisition and collaboratively with the HR Team, the Coordinator will ultimately have a chance to undergo true change management at CDE as we implement a new HRIS system.

DUTIES:
Brief Duty Description:

• Monitors the main Recruitment email inbox and in collaboration with HR Coordinator, PAF email inboxes as needed. This includes, but not limited to, taking necessary actions to complete required tasks associated with each email box in a timely manner and ensuring timely delegation of email to the appropriate HR staff as necessary (based on topic).
• Assigns and manages position numbers
• Processes and assists in Recruitment activities such as data entry in applicable systems such as NeoGov and Smartsheet.
  1. Route and Track Requisitions in NeoGov
  2. Enters all requisition information in applicable Smartsheet
  3. Processes reviewed job postings and posts with approval from Talent Acquisition Manager (TAM)
  4. Schedules screening and kickoff meetings when needed
• Conducts routine audits of personnel information in the applicable HR/Payroll systems.
• Creates, monitors, updates, and audits electronic personnel records.
• Provides back-up support to monitor and respond/delegate emails in the HR Inbox.
• Develops a rapport with internal customers and focuses on quality and timely customer service.
• Ensures that principles of confidentiality are adhered to in every aspect of their work.
• Assist in all PAF emails and actions, including, but not limited to, ensuring the accuracy of the information, logging on the applicable Smartsheet, routing for approvals, and processing in the applicable HR/Payroll systems within the established timelines/deadlines.

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