Human Resources Associate

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Job description

Department: Human Resources

Status: Regular Full Time, Non-Exempt

Salary: $25 per hour

Schedule: Generally during office hours, 8:30am-5:30pm but flexible as needed to accommodate employee needs.

Location: Chula Vista

# of Openings: 1

Who we are

SBCS (formerly South Bay Community Services) transforms communities to support the well-being and prosperity of children, youth, and families. For more than 50 years, we've worked throughout San Diego to provide safe shelter, transitional housing, intervention prevention programs, mental health support, and many other services that meet the ever-changing needs of our communities.

Our organization is dedicated to offering high-quality services and ensuring all services align with the community's needs. To best serve our communities, SBCS partners with various grassroots organizations throughout California to develop innovative strategies that enhance services, empower clients, and ensure that culturally appropriate and trauma-informed care is offered. SBCS provides a wide range of services tailored to meet each client's unique needs. At SBCS, our client-centered approach highlights the importance of respect, empathy, and compassion when interacting with all community members.

About YOU

You are an advocate and champion of nurturing communities where families can pursue their dreams and fulfill their potential.

You are dedicated to and energized by engaging directly with individuals and communities.

You care deeply about the well-being and prosperity of ALL children and youth throughout San Diego.

You want to become a part of an energetic and effective team, and contribute your expertise, creativity, and insights to a unique role encompassing program management, development, and direct counseling services for at-risk children, adolescents, and families.

About our organization

SBCS is home to a committed team of 470 dedicated employees and volunteers who diligently serve all of San Diego County. Having offered services for 52 years, SBCS is committed to providing hope and support for numerous young children, individuals, and families facing adversity. With an annual budget of $68 million, SBCS continues to be a beacon of assistance in the community.

Competitive and Sustainable Employee Pay Package:

SBCS offers competitive pay and additional benefits for full-time employees, including generous vacation time, holidays, health, vision, dental, flexible spending accounts, an employee assistance program, discount programs, public service forgiveness loan, and an excellent retirement plan with matching contributions. Hybrid and remote schedules are available based on the program and job roles.

Job Summary:

The Human Resources Associate is responsible for providing essential administrative support to the HR department, ensuring smooth operations and effective communication within the organization. Under the supervision of the HR Director, this role involves conducting a variety of HR-related administrative tasks, including managing drug tests, sending out new hire welcome kits, handling employee communications, and participating in employee engagement activities. The ideal candidate is detail-oriented, organized, and has strong communication skills.

Essential Duties and Responsibilities:

Administrative Support:

• Assist employees with access to Paylocity payroll system including resetting/unlocking their accounts and providing proper access to supervisors.
• Manage incoming and outgoing HR correspondence, including distributing internal mail and responding to general HR inquiries. Manage HR team and cleaning crew supply orders.
• Assist with front desk reception coverage as needed.
• Assists with the administration of employee benefits, which may include collecting and submitting employee information and notice of change in status to health, dental, life, disability, and other insurance carriers or insurance brokers.
• Plans and supports company-wide information meetings such as open enrollment and meetings to announce or discuss changes in retirement or benefits plans.

Employee Communications:

• Mail out new hire welcome kits, ensuring they are sent in a timely manner and include all necessary materials.
• Send personalized postcards or letters for employee life events, such as bereavement, the birth of a new baby, and other significant milestones.
• Coordinate and send out birthday emails and other employee recognition communications.
• Assist in the creation and distribution of the internal newsletter, gathering content and ensuring timely delivery to all employees.

HR Processes & Compliance:

• Coordinate and administer pre-employment and pre-placement drug tests, ensuring compliance with company policies and legal requirements.
• Conduct employment reference checks, verifying candidate information and documenting findings.

Employee Engagement & Culture:

• Serve as a member of the Employee Engagement Committee, contributing ideas and assisting with the planning and execution of employee events and initiatives.
• Support HR-led events and activities aimed at enhancing employee engagement and company culture.

HR Reporting & Documentation:

• Prepare and maintain HR documentation, including employee records, reports, and compliance documents as required.
• Assist with the preparation of HR reports and metrics for review by the HR Director and other stakeholders.

Other:

• Attend all agency required meetings and trainings.
• As other duties assigned.

• High school diploma or equivalent required; Associate degree preferred.
• Three years of office experience preferred, with at least one year in human resources highly preferred.
• Possess strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent critical thinking and problem-solving skills.
• High emotional intelligence and ability to navigate sensitive situations with empathy and professionalism
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to maintain confidentiality and handle sensitive information with discretion
• Proficiency in Microsoft Office Suite.

Conditions of Employment

• Employment may be conditioned upon satisfactory completion of certain background clearances which may include a Department of Justice criminal background check requiring my fingerprints (Live Scan), screening through the National Sex Offender Public Website, drug test, tuberculosis (TB) test, and such additional clearances as may be required under the program.
• Candidate is required to have reliable transportation; therefore, the candidate must successfully complete a motor history check. Candidate must also possess and maintain a current valid California driver's license and valid auto insurance policy.

Physical demands:

• Mentally and emotionally: Ability to work under deadlines, various projects and dealing with clients in crisis and difficult situations.
• Must be able to remain in a stationary position during shift.
• Moves throughout the building.
• Moves, raises, or lowers (includes upward pulling) an object or equipment up to 50 lbs.
• Transports an object, from 20 to 50 lbs. across the facility, for various needs.
• Ability to exert force upon an object so that the object moves away from the force.
• Ability to exert force upon an object so that the object moves toward the force (includes jerking)
• Ascending or descending stairs and ladders when applicable. Body agility is emphasized.
• Balancing: Maintaining body equilibrium to prevent falling when ascending, descending, traversing.
• Stooping: Bending body downward and forward by bending spine at the waist, requiring full use of the lower extremities and back muscles.
• Handling: Seizing, holding, grasping, turning, or otherwise working with objects or office machinery.
• Communicating: Expressing or exchanging ideas. Communicating is important for those activities in which workers must impart information to clients or to the public, and in those activities in which they must convey detailed or important instructions to other workers accurately, or quickly.

The statements contained herein describe the scope of the responsibility and essential functions of this position but should not be considered to be an all-inclusive listing of work requirements. Individuals may perform other duties as assigned. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time unless restricted by a negotiated contract.

Accessibility Accommodation

SBCS is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities.

Equal Employment Opportunity

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, genetic information, parental status, national origin, disability status, protected veteran status . click apply for full job details

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