Payroll Coordinator

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Job description

Overview:
Payroll Coordinator

Westwood Professional Services, Inc.

Westwood Professional Services, Inc. is hiring a Payroll Coordinator to join our team in Plano, Texas or Las Vegas, Nevada. Westwood has a highly experienced and dynamic team of individuals dedicated to providing high-level professional services to our clients.

Department Overview
Part of a Finance team that supports a growing, dynamic, professional services staff. We have 30 offices and approximately 1800 employees. This role will join 2 other payroll professionals.

Responsibilities
The Payroll Specialist is responsible for preparing and processing bi-weekly payroll in Ultipro (UKG), managing tax cases with UKG and responding to employee questions. Additional duties include assisting in quarter and year end processes; researching tax agency inquiries; special projects; and training employees on our self-service applications.

Duties and Responsibilities:
• Ensure direct deposit and employee information is accurate in payroll software.
• Banking correspondences including verification of account numbers and bi-weekly submittals.
• Review timesheets for accuracy and completion.
• Post weekly time and run and distribute weekly reports.
• Process bi-weekly payroll ensuring accuracy and timely submission to payroll service.
• Process new state registrations for payroll reporting.
• Assist in month end, quarter and year end processes.
• Assist AP with 1099 processing at year end.
• Other duties and responsibilities as assigned.

Required Experience:
• 1-3 years of recent experience in payroll processing.
• Experience in processing multi-state payroll taxes.
• Must have strong organizational skills, detail oriented, deadline driven.
• Strong interpersonal & communication skills.
• Must be proficient with Microsoft Office (Excel, Word, etc.) and have strong typing/data entry skills.
• Strong preference for experience and skills with UKG (Ultimate Software).
• Excellent collaboration and teamwork attitude
• Ability to comprehend the big picture while paying attention to the smallest details

About Westwood Professional Services, Inc. (Westwood):
At Westwood, our purpose is to create a better world for people through our work. We transform the energy grid, design resilient infrastructure, and develop communities that will flourish today and for future generations. With over 50 years of experience and a legacy of innovation, we stand at the forefront of our industry, dedicated to understanding the unique needs of the markets we serve.

Our approach revolves around people. We are committed to building a culture that attracts, retains, and develops high performers. Our team values relationships, innovation, dedication, initiative, and growth. We believe fostering a collaborative "One Team" mentality yields superior outcomes in everything we do.

We customize our technical capabilities and geographic reach to meet our clients where they are and help them realize their vision. We are partners in our clients' success, driving to provide solutions that make a lasting difference. Safety, sustainability, and operational excellence are not just facets of our work; they are intrinsic to our identity, guiding every decision we make.

We are deeply invested in the communities we serve. Through our projects and giving-back initiatives, we enrich the lives of those we serve, engage others within our industry, and create a lasting impact on communities around the world. To us, success transcends the completion of projects; it is reflected in the lives we have positively impacted by our work.

Join us in creating a better world.

In 2023, Zweig Group ranked Westwood nationally at and , respectively, on its Hot Firms and Best Firms to Work for lists. Zweig also awarded Westwood two national 2nd place awards for Marketing Excellence. Westwood was recently recognized as in the ENR Top 500 Firms in 2023. The firm consistently ranks on the industry's top 25 lists and receives recognition for its involvement in award-winning projects nationwide.

Westwood provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. We believe that diverse backgrounds strengthen our business. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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