Accounts Payable Manager

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Job description

Why join this company:

• GREAT benefits: Health Care, Dental, Vision, PTO.
• Tuition Reimbursement.
• Company is growing year over year.
• Newly created role due to growth.
• Hybrid schedule after the training period.

Responsibilities:

• Responsible for management of the accounts payable process. Supervises the Accounts Payable Associates in the performance of their duties. Responsible for the training and assignment of duties to staff which ensures that all invoices are entered, approved and paid in a timely manner. Review of all data entry to ensure accuracy of coding, proper vendor setup and insurance requirements. Will prepare all correcting journal entries.
• Work with the AVP-Finance and the Accounting Managers to systematically manage and schedule the bill payment process in accordance with pre-determined terms and to maintain control over cash flow.
• Responsible for reviewing the daily cash report for the main operating account, to record and reconcile all payment activities and to ensure sufficient cash to process payments. Will also review the real time cash report to ensure adequate cash for payments from the affiliate bank accounts. Works with the Accounting Associate to clear all outstanding checks on a regular basis.
• Will maintain a monthly calendar to schedule vendor payments as needed and other activities as needed. Will manage the check selection process for each bank account as required to ensure timely payment of invoices. Supervises the regular review of vendor statements to ensure all invoices are processed timely and has primary responsibility to resolve all billing disputes.
• Will ensure that a master schedule of utility vendors, including Con Ed, water, internet providers, phone and other utilities is maintained and updated regularly. Will maintain a schedule of all real estate tax accounts and ensure the timely payment of all real estate tax invoices.
• Will be responsible for ensuring the processing of electronic payments of utility vendors in accordance with written procedures, including uploading of invoices into accounting system.
• Primary responsibility for the daily batching of invoices from AvidXchange to MRI, the regular upload of check files to the bank for positive pay, the processing of ACH payments and all "over the phone" or on-line payments.
• Will process all stop payments with the bank and will evaluate if a re-issuance is needed.
• Oversees the processing of rent payments for the multiple subsidy programs in service. Ensures the accurate update of the recurring charge file. Processes the rent payments using the ACH process. Processes the monthly landlord shelter rent payments, ensuring rents are updated as per lease terms.
• Responsible for the monthly posting and closing of the accounts payable system, ensuring that the subsidiary ledger agrees to the general ledger account. Will provide accrued expense entries to accounting staff as necessary. Responsible for year-end reporting of 1099. Significant interface with auditors. Responsible for annual permanent record keeping.
• Other duties as assigned.

Desired Qualifications:

• Associates or Bachelors in Accounting, Finance, Business Administration, or a related field.
• 7+ years of AP experience.
• 3-4+ years of prior experience in a management role.
• Experience utilizing MRI or Yardi is a plus.

Location: This role is full-time onsite in Yonkers, NY.
Compensation: The compensation for this role is $90,000-$110,000 depending on experience.

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