Master Scheduler Program Manager

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Job description

Master Scheduler Program Manager

Job Description

Location: Franklin Lakes/ Remote

Pay: $90/hr based on experience

1. Summary

We're currently searching for an experienced Master Scheduler responsible for developing and maintaining a comprehensive schedule that integrates all activities required to successfully execute projects or operations for critical programs being delivered by the technology organizations. (examples of programs, mergers and acquisitions, ERP Transformation etc.). In this role the Master Scheduler is expected to collaborate across multiple large programs and projects, partner with key stakeholders to identify critical activities and interdependencies.

2. Key Skills, Experience, & Responsibilities

• Develop and manage an integrated master schedule for all projects or operations, considering dependencies, constraints, and resource availability.

• Experience in master scheduling for multiple large programs and prepare executive summary for different level of audience across the organization

• Collaborate with project managers, department heads, and stakeholders to understand key milestones.

• Regularly update and maintain the master schedule by incorporating changes, updates, and adjustments as necessary.

• Monitor project progress and identify any deviations from the schedule, taking proactive measures to address delays or other issues.

• Conduct regular meetings and discussions with project teams to review and analyze project status, identify bottlenecks, and recommend solutions.

• Provide accurate and timely reports, dashboards, and visualizations that communicate project status, key metrics, and performance indicators to management and stakeholders.

• Continuously improve scheduling processes, tools, and methodologies to enhance efficiency and accuracy.

• Train and mentor project team members on best practices for schedule management and adherence.

• Collaborate with procurement and resource management teams to ensure alignment between the schedule and resource allocation.

3. Core Competencies, Skills, and Knowledge

Master Scheduler Required Skills

• Proficiency in project management software, such as Microsoft Project or Primavera, or Planview to develop and manage schedules.

• Strong analytical and problem-solving skills with the ability to identify critical paths, analyze complex data, and make informed decisions.

• Excellent communication and interpersonal skills to effectively collaborate and coordinate with diverse teams and stakeholders.

• Exceptional organization and time management skills to prioritize tasks, meet deadlines, and manage multiple projects simultaneously.

• Attention to detail and a commitment to accuracy in maintaining and updating schedules.

• Ability to work well under pressure and adapt to changing priorities and requirements.

• Strong leadership skills with the ability to influence and motivate teams to achieve project goals.

• Knowledge of project management methodologies and best practices.

• Proficiency in data analysis and visualization tools, such as Excel or Tableau, to generate reports and metrics.

Stakeholder Relationship Management

• Establishes and maintains effective relationships with internal and external customers and key stakeholders.

• Is committed to meeting internal customers' expectations and needs while maintaining objectivity and transparency.

• Has technical knowledge and communication proficiency to engage with external customers and suppliers.

Leadership Skills and Presence

• Demonstrable resilience, empathy, and accountability.

• Gains support by actively and consistently involving others.

• Has an awareness and understanding of their audience, and the best ways to engage them to obtain decisions and sustain their active engagement and support.

• Possesses leadership presence that inspires project stakeholders and team members to achieve the project objectives.

• Proactive in driving creative resolutions to project risks and issues.

Interpersonal Skills

• Experienced in the techniques to work with diverse, cross-functional, and virtual teams and environments.

• Excellent time management skills. Able to work on multiple concurrent activities and prioritize personal workload and team-work load to optimize project delivery.

• Ability to lead effective meetings/workshops to achieve stated outcomes and drive decisions. Creating and adhering to meeting objectives and agendas, timely distribution of meeting minutes and follow-up on actions.

• Collaborative Approach: Problem solver, active listener, adaptability to changes.

• Organized and Detail-Oriented.

4. Qualifications

Minimum Requirements (Must Haves)

1. Bachelor's degree in business administration, engineering, or a related field.

2. Proven experience as a Master Scheduler or similar role, preferably in a project-based environment.

3. Certification in project management, such as PMP (Project Management Professional), is highly desirable.

4. Proficient in the use of project management software.

5. Demonstrated ability to manage complex schedules in a fast-paced and dynamic environment.

6. Strong knowledge of project management principles, methodologies, and tools.

7. Excellent written and verbal communication skills.

8. Ability to work independently and collaboratively in a team-oriented environment.

9. Strong problem-solving and decision-making skills.

10. Attention to detail and a commitment to accuracy in maintaining and updating schedule

Preferred

• PMP, or other PMI Certification, or equivalent.

• BS in Business Administration, Computer Sciences, Engineering, or related degree that provide foundational skills that foster success in managing projects.

5. Primary Work Location

• Franklin Lakes, New Jersey

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