Events Project Manager

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Job description

REMOTE IN U.S. MUST BE OPEN TO UP TO 30% TRAVEL WITHIN U.S.

Oxford Solutions is working with our client who is seeking an experienced EventS Project Manager to provide event project support to their commercial marketing team. The Events Project Manager will oversee the planning and execution of conventions, primarily in the US but also internationally, while working closely with marketing teams and external agencies. The ideal candidate will be detail-oriented, a strong negotiator, and able to handle high-pressure situations with professionalism.

Responsibilities

Plan and manage all aspects of conventions, ensuring alignment with business objectives, managing budgets, and anticipating potential issues.

Collaborate with leadership to set meeting agendas, select venues, and oversee logistics, including hotel, air, and ground transportation.

Negotiate contracts and manage vendor relationships to maximize cost savings while ensuring high-quality event experiences.

Provide on-site event management, ensuring all arrangements are executed smoothly and handling any last-minute changes.

Prepare and distribute event materials such as invitations and agendas, monitor RSVPs, and coordinate attendee logistics.

Manage event budgets, review vendor billings for accuracy, and create detailed cost summaries post-event.

Support internal events, such as corporate vacation parties and team activities, and provide project management for the commercial marketing team.

Qualifications

Bachelor's degree or equivalent experience with 5 to 7 years in corporate meeting planning.

CMP designation preferred but not required.

Strong interpersonal and negotiation skills with the ability to solve problems quickly and creatively.

Excellent organizational and communication skills, both written and verbal.

Ability to remain composed under pressure and work as a team player.

Willingness to travel up to 30%, including weekends and evenings as required.

Events Project Manager - (phone number removed)

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