Accounts Payable Coordinator

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Job description

Position & Perks:
As an Accounts Payable Coordinator, you will be responsible for processing invoices, communicating with vendors, processing checks, matching, batching, coding, data entry and running daily and weekly integrations. This position will be a full cycle Accounts Payable process including month end closing and reporting.

Responsibilities:
Download invoices from restaurants for verification and upload for payment

Prepare weekly check run, including matching of checks to invoices and filing of paid invoices.

Review statements from vendors, research discrepancies, and resolve all issues

Maintain accounts payable reports, spreadsheets, schedules and files, including urban enterprise zone filing and pre-opening expenses for restaurants under development.

Responsible for running reports through the accounts payable system to assist various departments with budget preparation and control purposes.

Investigate and resolve discrepancies discovered during the audit process

Match, code, and enter invoices

Audit and process employee expense reports

Match vendor checks to paid invoices

Place vendor checks and related documentation in envelopes for mailing

Prepare A/P accruals and related journal entries

Pay suppliers in accordance with terms and bring to the attention of the department supervisor and manager any issues that need addressing

Maintain positive communications with suppliers and internal company personnel

1099 year-end review and reporting

Assist with other accounting department related functions, as needed

Participates in special projects and compiles a variety of special reports, as assigned

Constantly work in a team environment, effectively and efficiently achieving goals, improving processes and resolving problems

Qualifications:
College degree in Accounting or related field preferred

1-2 years of recent Accounts Payable experience

Knowledge of accounting laws, regulations, and reporting requirements

Strong understanding of accounting software and related computer applications

Operating knowledge of and experience with personal computers, Microsoft Office, and typical office equipment (e.g. Telephones, copier, fax machine, Email, etc.)

Excellent written and verbal communication skills; displaying etiquette, professionalism, and an enthusiastic "can-do" attitude in person and on the phone

Advanced math skills; ability to calculate figures, amounts, and percentages, and apply concepts of mathematics relating to financial calculations

Excellent organizational and time management skills

Is self-motivated; able to work with limited supervision

Advanced critical thinking and problem-solving skills

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