Administrative Assistant

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Job description

Job Title: Administrative Assistant

Compensation: $40,000 - $50,000

Schedule: M-F 8a-5p on site

Company Overview: Our client is a leading global manufacturing company with a commitment to excellence and innovation. They have established a strong presence in the industry and continue to grow rapidly. As they expand their operations, we are seeking a highly motivated and organized Administrative Assistant to join our client's team.

Position Overview: As the Administrative Assistant, you will play a crucial role in ensuring the smooth day-to-day operations of our client's office. You will be the first point of contact for clients, visitors, and employees, and will provide essential administrative support to various departments within the organization. This position requires a proactive and detail-oriented individual with excellent communication and organizational skills.

Responsibilities:

1. Front Desk Management:

   • Greet and welcome visitors in a professional and courteous manner.
   • Manage incoming calls, directing them to the appropriate departments or individuals.
   • Maintain a neat and organized reception area.

2. Administrative Support:

   • Assist in scheduling appointments and meetings.
   • Coordinate travel arrangements for executives and employees.
   • Prepare and distribute internal and external communications.

3. Document Management:

   • Organize and maintain physical and electronic filing systems.
   • Assist in the creation and editing of documents, presentations, and reports.

4. Facility Coordination:

   • Monitor and order office supplies as needed.
   • Coordinate with building management for maintenance and other facility-related issues.

5. Event Coordination:

   • Assist in the planning and execution of company events and meetings.

6. Visitor and Employee Support:

   • Provide support to employees with various administrative tasks.
   • Ensure a positive and professional experience for all visitors and employees.

Qualifications:

• High school diploma; additional qualifications in office administration or related field is a plus.
• Proven experience as an administrative assistant or front desk receptionist.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking abilities.
• Ability to maintain confidentiality and handle sensitive information with discretion.

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