Construction Administrative Assistant

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Job description

Job Description:
At IPS, we apply our knowledge, skills, and passion to make a difference in the lives of people, solving complex challenges related to life sciences. We are looking for a dedicated Administrative Assistant to join our talented construction team in Atlanta, Georgia.

In this role, you will provide administrative support to first-level managers and staff. You

Additional Responsibilities

Manage the calendar and schedule of personnel in the department.

Assist with scheduling meetings, conference calls, and appointments.

Assist with booking meeting rooms, reserving necessary equipment, and setting up catering needs as appropriate.

Sort and distribute incoming mail, faxes, FedEx, and UPS packages, and prepare outgoing correspondence and packages.

Manage the travel arrangements of managers and/or senior members of the department.

Schedule airline, car, and hotel accommodations.

Keep travel profiles up to date with travel preferences and frequent flier information.

Complete project work that is assigned in a timely manner.

Assist with the preparation of correspondence, reports, proposals and presentations, meeting minutes, etc.

Review and manage the expense report process.

Support the Receptionist with phone calls and visitors.

Maintain clear and consistent filing systems.

Maintain inventory of department supplies.

Come join a caring, nimble team that delivers world-class designs for our pharmaceutical clients and take your career to new heights!

Qualifications & Requirements:
1 year previous experience in an administrative position supporting a department or more than one individual.

Demonstrates proficiency in Microsoft Office Suite.

Able to handle multiple tasks efficiently, highly organized, with strong attention to detail.

Possesses a sense of fiscal responsibility.

Highly reliable, with excellent communication and customer service skills.

IPS will not sponsor employment visas for this position.

About Us:
IPS, a Berkshire Hathaway Company, is a global leader in developing innovative business solutions for the biotechnology and pharmaceutical industries. Through operational expertise and industry-leading knowledge, skill, and passion, IPS provides consultancy services, architecture, engineering, project controls, construction management, and compliance services that allow clients to develop and manufacture life-impacting products. Its newest acquisition, Linesight, specializes in cost, schedule, risk, program, and project management services in various market sectors, including data centers, life sciences, and high-tech industries. With the addition of Linesight, IPS has over 3,000 professionals in over 45 offices across 17 countries in the Americas, Europe, Asia Pacific, Southeast Asia, Australia, and the Middle East.

Specialties

Process Architecture, Process Design, Engineering, Construction, Commissioning, Qualification, LEAN Project Delivery, Strategic Master Planning, Energy Conservation Management, Project Controls, Program/Project Management, Operations/Logistics Strategy and Planning, EPCMV and Staffing Services.

All qualified applicants will receive consideration for employment at IPS without regard to race; creed; color; religion; national origin; sex; age; disability; sexual orientation; gender identity or expression; genetic predisposition or carrier status; veteran, marital, or citizenship status; or any other status protected by law. IPS is proud to be an affirmative action and equal opportunity employer.

Attention Search Firms / Third-Party Recruiters: IPS is not seeking assistance or accepting unsolicited resumes from search firms for employment opportunities with IPS. Regardless of past practice, all resumes submitted by search firms to any employee at IPS via email, the Internet, or directly to hiring managers at IPS in any form without a valid written search agreement in place for a specific position will be deemed the sole property of IPS, and no fee will be paid in the event a candidate is hired by IPS as a result of the referral or through other means.

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