Education Coordinator

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Job description

Overview:
Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It's located in one of the world's safest and most economically vibrant communities and is Orange County's second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit .

The Center for Complex and Active Materials (CCAM) at UCI is a Materials Research Science and Engineering Center (MRSEC), funded by the National Science Foundation (NSF). The Center's integrated activities-including novel materials research, partnerships with industry and national laboratories, entrepreneurial innovation, career development, advanced training, and mentorship-are enabling a transformative long-term impact on fundamental science, advanced applications, and workforce development. Consistent with our mission, we are committed to ensuring excellence through inclusion, producing a diverse, educated workforce for advancing technology, stimulating the economy, and transferring new technology into the public realm to greatly advance quality of life.

Responsibilities:
The Education Coordinator is responsible for providing a wide range of administrative support to the Director of The Center for Complex and Active Materials (CCAM, a Materials Research Science and Engineering Center (MRSEC), and various other key stake holders for the center. The position coordinates the scheduling of workshops speakers, seminars, and advisory boards, manage itineraries and travel reimbursement. The position leads the event planning for the center, which includes venue designation and room logistics; set up, management and record Zoom meetings, set up hybrid meetings, catering; room set up and breakdown; AV set up; publicity; set up online visitor schedules for meeting with students and faculty; travel arrangements; oversee events and process event reimbursements (including possible travel and honorarium for events); publish recorded zoom meetings.

The position helps coordinate education and outreach activities that include management of k-12 outreach activities of the center, including scheduling activities with local community and organizing CCAM facilitators, faculty, students and staff.

Organize annual CCAM summer programs for undergraduates and high school/community college students, including creating flyers for student recruitment, managing application portal, coordinate applicant review, student onboarding, reserving room and board, organizing content facilitators, and managing day to day program operations.

The position serves as a historian of program logistics and data for program evaluation. Supports the director and others with data gathering, maintenance and retrieval. Tracks and compiles budget expenditures and related documents for the fiscal officer. Maintains stock of supplies and places center orders and supports the center with other general administrative support and projects as needed and assigned.

Qualifications:
Total Compensation

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our and .

The expected pay range for this recruitment is $31.72- $34.70 (Hourly).

Required:

Ability to use sound judgment in responding to issues and concerns. Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing. Skill and ability to effectively disseminate communication to diverse audiences, and ability to follow-up with timely communications. Solid organizational skills and ability to multi-task with demanding timeframes.Skill and ability to independently prioritize and execute a number tasks in a timely manner. Working knowledge of common organization-specific (Microsoft and Google Suite) and other computer application programs. Ability to use discretion and maintain confidentiality. Skill and ability to maintain a keen eye to details in support of wide range of functions and responsibilities in the role. Ability to maintain cooperative working relationships with community partners, identify problems, and develop solutions with the center leadership. Skill and ability to establish, develop, and maintain effective working relationships with diverse populations - community, students, and varying other stakeholders. Skill and ability to gather, organize and archive retrievable data. Skill and ability to coordinate travel plans and related logistic Skill, knowledge and ability to help coordinate events - space reservation, catering, event itinerary, A/V set, event marketing and communication. Skill and ability to provide a wide range of timely and accurate administrative support to varying stakeholders

Bachelor's degree in relatd are and/or equivalent experience/training.

1-3 years Conducting administrative support, coordinating events

Preferred:

Knowledge of UC travel and reimbursement policy Prior experience working with academic programs

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

Background Check and Live Scan

Legal Right to work in the United States

Vaccination Policies

Smoking and Tobacco Policy

Drug Free Environment

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

California Child Abuse and Neglect Reporting Act

E-Verify

Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page -

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy please visit: .

For the University of California's Anti-Discrimination Policy, please visit:.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (phone number removed) or .

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