Administrative Specialist III

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Job description

Marathon TS is looking for an Administrative Specialist III that oversees the Administrative tasks assigned, and ensures the proper analytical assessment is conducted to effectively support the Government Administrative Lead Manager of a multifaceted program. The AS-III will support a multi-disciplined team that executes critical aspects of program acquisition and Admin support and general operations for both active and closure candidate FMS cases.

Essential Duties & Job Functions:

The Administrative Specialist - III (AS-III) will provide Administrative support to include:

Meetings and Conferences. The contractor shall coordinate, prepare for, and participate in program reviews and meetings. Develop meeting agendas, assist with briefing charts, provide audio-visual setup, and administration. Provide meeting support, record and publish minutes and action items.

FMS Case Closure . The contractor shall review the inventory of FMS cases in supply/service complete (SSC) status, provide recommendations on case closure actions, identify issues hindering case closure, and prepare summary reports and metrics. Research contracts and funding document discrepancies, compare financial and logistics system data. This also includes management of FMS case files for closed cases and cases transferred to the FMS Policy Team. Collect and edit documents for foreign release. Task involves reformatting documents for release to foreign countries.

Track document status until approved. Coordinate with various security specialists to track status and report status to the IP FMS international manager and during FMS meetings. Once documents are formatted for release, they are given to security offices to review. The documents must be tracked from initiation until final IP FMS approval. This requires knowing where documents are throughout each step of the approval process.

Present current document status during selected FMS meetings.

Accountable For

Prepare comprehensive and accurate Administrative Tasks and Administrative data and products, spreadsheets, charts, PowerPoint presentations, timely submission of all reports and Administrative documents to meet established customer milestones regarding meetings, conferences, and FMS Case Closures.

Establish and maintain effective working relationships with the customer in Admin and FMS Case Closure Team.

Exercise sound independent judgment.

Establish and maintain effective working relationships with all Government FMS and Chugach Team members.

Communicate clearly and concisely, both orally and in writing.

Understanding of Government contracts, correspondence, reports, and records.

Keep the Project Manager apprised of unique situations and problems encountered.

Harmoniously work with other Government and Chugach employees and customers.

Job Requirements (Education, Experience, Professional Associations):

Mandatory

H/S Degree, GED,

At least five (5) years of experience in performing Administrative tasks.

Demonstrated ability and experience managing Administrative duties and supporting contracts or offices with similar scope of work and duties.

Basic working knowledge of the FAR.

Must be proficient in PowerPoint and Excel.

Ability to operate office equipment and use Microsoft Office Suite including Word, and Access.

U.S. Citizenship.

Ability to obtain a Secret security clearance.

Preferred

Bachelor's degree or three years of program Acquisition experience

Knowledge and experience of support to a government contract office, professional office environment, etc.

Experience in graphic design.

Prefer knowledge and proficiency with other like systems as Microsoft Suite for presentations and displays.

Customer service experience.

Marathon TS is committed to the development of a creative, diverse and inclusive work environment. In order to provide equal employment and advancement opportunities to all individuals, employment decisions at Marathon TS will be based on merit, qualifications, and abilities. Marathon TS does not discriminate against any person because of race, color, creed, religion, sex, national origin, disability, age or any other characteristic protected by law (referred to as "protected status ").

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