Program Analyst I with Security Clearance

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Job description

Program Analyst I Position Code 0823 Work Location Quantico, VA Security Clearance Top Secret/SCI Personnel performing the duties of Program Analyst I are expected to perform complex administrative tasks and will typically be supporting Senior Executive Service (SES) level staff by providing direct administrative support to specific DISES and their deputies within DCSA and other DoD components leadership as requested and approved by the Director of DCSA. DUTIES AND RESPONSIBILITIES: Specialized Administrative and Management Support Duties Coordinates and integrates strategic and operational planning initiatives with DCSA field operations senior leadership providing guidance, oversight, and evaluation. Conduct strategic and operational planning activities, such as environmental scanning, SWOT analysis, gap analysis, and scenario planning, to identify and assess current and future challenges and opportunities for DCSA Field Operations in relation to operations, logistics, and security programs and other areas of focus. Reengineers and improves strategic and operational planning processes. Originates new strategic and operational planning techniques and establishes new criteria or approaches and methods for implementation and assessment, requiring a substantial depth of research and analysis, which serve as precedents for others. Implements short and long-range strategies by field operations policies and objectives. Evaluates the content of new or modified field operations guidance material; determine the impact upon field operations' programs and resources; and recommend changes, expansion, or revisions. Directs complex studies and develops new approaches to identifying key strategic issues and resolving strategic planning issues and problems. Develop and update pivotal documents, such as strategic plans, action plans, roadmaps, and frameworks, to communicate the vision, mission, goals, objectives, and strategies of DCSA Field Operations. Coordinate and collaborative with internal and external stakeholders, such as Field Operations senior leadership, program managers, field offices, customers, and partners, to solicit input, feedback and buy-in for process, procedures, and products. Plans, leads, and carries out projects and studies to develop and integrate strategic and business plans and programs needed to enhance operational tempo to fully meet DCSA mission requirements. Consults with other executive-level strategic planning officials to discern agency strategic goals and objectives. Prepares reports, charts, and briefings on accomplishing strategic goals and objectives and makes appropriate adjustments to align internal plans with agency plans. Provides advice and guidance to the AD and to field operations senior leadership on new and changing strategic plans. Prepare and present reports, briefings, and recommendations on the progress, performance, and outcomes of the strategic plans, policies, and initiatives of DCSA Field Operations, to inform and advise field operations senior leaders and other stakeholders. Provides advice and guidance to the AD and to field operations senior leadership on all actions necessary to ensure compliance with DCSA field operations strategic and business plans. Analyzes and evaluates the administrative aspects of substantive, mission-oriented programs administered by DCSA field operations to assure accountability and promote organizational and program effectiveness. Independently performs a wide range of complex and time-sensitive special projects. The findings from these projects are reported to the AD and to field operations Senior leadership as applicable; they can have a wide-ranging impact on field operations. Analyzes and develops recommendations for improvement in operations and objectives. Conduct research and analysis on emerging trends, best practices, and lessons learned in the field of strategic planning and management, and provide suggestions for improvement and innovation. Performs analytical and evaluative work associated with planning, organizational and operational activities. Specialized Administrative and Program Support Duties Coordinate, staff, and assist in the development/revision of Standard Operating Procedures (SOP), policies and memorandums as necessary and appropriate for smooth operation of the program. Manage all documentation across all project areas to include ensuring compliance with templates, required content, and staffing procedures. Maintain version control and updates of all documentation delivered to the Government. Maintain an electronic library where authorized internal and external users may access materials. Provide planning and communications support, to include developing the necessary materials and conducting the necessary forums (e.g., briefings, software demonstrations, user workshops, and marketing materials) to increase the awareness and understanding of external users regarding program objectives and strategies. Ensure change management communications includes updates from each software build and helpdesk activities. Develop and maintain internal and external distribution lists for topics, programs, and projects. Develop and maintain virtual team chart and RACI chart for each initiative. Design, develop, and maintain SharePoint sites, pages, libraries, lists, and custom components. Implement custom workflows and forms using SharePoint Designer. Integrate SharePoint with other Microsoft 365 tools, platforms, and third-party applications. Ensure seamless data connectivity between SharePoint and other systems using common data services and API integrations Monitor the health and performance of SharePoint sites. Address user queries, troubleshoot issues, and implement fixes promptly. Other Admin and Tech Support Duties Records and File Management Serve as the primary or back up POC for minor programs such as but not limited to travel cards, process building badges and credentials, Identification cards, maintaining working rosters of the telecom space utilization, copier programs, and training programs within the assigned Directorate/Division, as required. Office operational policies and procedures: Required to research and explain office operational policies, procedures, and requirements referring to a variety of sources utilizing oral and written communication skills, as required. Provide assistance, phone and desk coverage for the assigned Division/Directorate. Assist in the preparation of time and attendance reports for the office by means of an automated system. Respond to requests from internal and external offices, distribute correspondence, circulate information. Maintain and populate various databases and spreadsheets with data and information. Collect and collate data for establishment and maintenance of training programs for personnel, while also preparing reports with the collected and collated data. Required to provide advice on effective management of workload and assignments. Responsible for maintaining tracking records Responsible for maintaining a variety of office logs and files; complex schedules and office calendars; and updating internal staff directories, as required. Responsible for creating a wide variety of documents (often complex) to include reports, spreadsheets, presentations, quarterly newsletters, program brochures, and the majority of any outgoing letters, memorandums, and other interoffice/interagency communications and corporate correspondence. Responsible for reviewing incoming documents/taskers for appropriate action with specific emphasis on deadlines. Responsible for correspondence management that includes intra-office communications. Preparation of packages and classified document maintenance: Required to prepare and revise reports, letters, memoranda, statements, forms, and similar documents from handwritten or rough copy materials. Responsible for proofreading documentation, correcting format, grammar and spelling errors, as required. Other document maintenance duties include maintaining and securing classified and For Official Use Only (FOUO) documents and files, as well as overseeing the destruction of classified and FOUO documents and files. Serve as the POC for conference room reservation requests and conference room-related questions. Responsible for managing correspondence. Assists in researching information relating to the ordering of office and other basic supplies. Maintains office supplies inventory and order supplies as required; assists in yearly inventory assessments, when required; reviews invoices to confirm materials were received as ordered. Provide day-to-day office management that includes assisting in inventory, obtaining, and stocking supplies as needed (e.g. maintaining paper at printer stations, status of shredder machines); maintains the electronic Automated Data Processing (ADP) inventory and office equipment; and monitors and follows up on office equipment maintenance as appropriate. (Office equipment also includes postage machines.) Provide administrative management and program support at the regional headquarters to assist in ensuring timely initiation, tracking, and completion of all administrative duties, to include but not limited to, analytical and portfolio support reducing the administrative burden on field managers. Tracking/managing the inventory of equipment and vehicles. Tracking and send notifications for quarterly and annual training. Maintain/update the org chart. Maintain travel/leave schedules/calendar for Leadership. Space/move coordinator: Serves as space/move coordinator for the assigned field office Works with identified points of contact regarding space/move issues, and serve as the liaison with local Property Manager/Landlord, as required. Troubleshoot minor issues: Responsible for troubleshooting minor issues with the teleco

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