Meetings & Convention Operations Manager

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Job description

Are you an experienced and innovative event planner who excels at transforming big ideas into standout events? Do you excel at managing details and thrive in a fast-paced setting? If you're excited by the challenge of running large conventions and creating memorable experiences, we want you on our team!

As our Meetings & Convention Operations Manager, you will play a key role in organizing major events that ranging from intimate gatherings of a dozen participants to a large-scale convention of 22,000 people! This is your chance to lead, innovate, and elevate our conventions and expositions to new heights.

This position is full-time and requires you to be onsite Monday through Thursday, with the option to work remotely on Fridays. We offer a supportive and healthy work culture, competitive salary, and excellent benefits. Duties require some travel, comprising up to 15% of the role.

Key Responsibilities:

• Take charge of planning, organizing, and executing logistics for major events assigned, to include room setups, food & beverage, A/V, signage, education coordination, sponsorships and ADA accessibility. Ensure all necessary equipment, products, and services are secured.
• Lead the coordination of ATAE Meetings and Events, managing everything from hotel arrangements and A/V needs to offsite logistics and event contracting.
• Review all vendor contracts for associated meetings and coordinate negotiations. Track budget for each vendor associated with event.
• Serve as the key onsite contact for responsible events, handling real-time logistics and problem-solving to ensure smooth event execution.
• Develop and maintain strong relationships with top industry figures, including ATD and ATAE leaders, VIPs, NADA Staff, and vendors.
• Create and manage project timelines, maintain thorough documentation, and ensure that every aspect of event planning is executed.

Skills & Qualifications:

• Bachelor's Degree in Hospitality Management, Event Management, Communications, Business Administration, or a comparable amount of relevant training or experience is required. A CMP designation is preferred, or a willingness to pursue one.
• Minimum 5-7 years five to seven years of convention, event, trade show and/or meeting planning experience required.
• Strong organizational and communication skills. Proficiency in Microsoft Office Suite is required; experience with Map Your Show, Envision, and Airtable is a plus.
• Detail-oriented with the ability to set priorities, manage multiple short-term and long-term projects, and effectively follow through on assignments while balancing competing demands.
• Able to work well with others, handle confidential information, and manage multiple tasks.

To be considered for this exciting opportunity, please submit both resume and a cover letter detailing your qualifications and interest in the role.

This position will remain open until filled. We are unable to sponsor or take over sponsorship of an employment Visa.

NADA is fundamentally committed to the diversity of our staff. We believe diversity is excellence expressing itself through every person's perspective and lived experiences. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy and lactation), sexual orientation, military status, veteran status, and family medical or genetic information or any other protected class under federal, state, or local law.

PandoLogic. Category:Logistics,

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