Sr. Executive Admin Assistant with Security Clearance

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Job description

We are seeking a detail-oriented and highly organized Sr. Administrative Assistant to support the development, coordination, and execution of key business operations processes within the Systems Engineering Directorate (SED). The ideal candidate will provide administrative support and expertise in planning, resource management, and process improvement, ensuring streamlined operations across the directorate. Key Responsibilities:
• Process Development and Support:
o Assist in the development and implementation of an integrated, standardized, and centralized workflow process.
o Provide advice and recommendations on planning, prioritization, resourcing, and managing resource execution across SED.
o Support the development of visualization tools and other resources to enhance workflow efficiency.
• Business Operations Coordination:
o Coordinate, integrate, and execute business operations activities, including contract management, budget planning, program control, and program management.
o Facilitate analysis to effectively plan and manage resources and operational execution across SED.
• Resource Management Board (RMB) Support:
o Coordinate and manage SED Resource Management Board (RMB) meetings and other related forums.
o Manage agendas, review and provide recommendations on RMB materials, and develop and deliver briefings as required.
o Document meeting minutes and action items, ensuring timely follow-up and execution. Qualifications:
• Active TS/SCI CI Poly security clearance is required.
• Proven experience in supporting business operations, preferably within a government contracting or defense environment.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Excellent communication and interpersonal skills, with the ability to interact with senior leadership.
• Proficiency in MS Office Suite and experience with workflow/process visualization tools preferred.
• Experience in program management, budget planning, or contract management is a plus. Work Environment:
This is a full-time onsite position based in Chantilly, VA. The Administrative Assistant will collaborate closely with key SED stakeholders and leadership to ensure smooth operations and resource management.

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