Admin Assistant III - TS/SCI w/Polygraph with Security Clearance

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Job description

REQ#: RQ186693 Public Trust: None Requisition Type: Regular Your Impact Own your opportunity to serve as a critical component of our nation's safety and security. Make an impact by using your expertise to protect our country from threats. Job Description Discover a career that is challenging, impactful, and mission critical. Join our team as an Administrative Assistant III (AA III) and make an impact on our customer. While you help us advance the mission, we'll help advance your career. HOW AN ADMINISTRATIVE ASSISTANT III WILL MAKE AN IMPACT: This requirement is for our processing teams which also reviews all applicant files and enter data in records, working on a team of 8 on our Program Officer Team
We are all located in the same office in the WMA. The AA must be a self-starter with the ability to work independently as well as part of a team to achieve division goals
The AA initiates the process for applicants to include scheduling multiple appointments, interviews, and visits
The AA will provide support to their assigned applicants and will also provide back-up support to applicants of other AAs when they are out of the office or need additional assistance
Verbal and written communication skills are critical as the team member will have frequent interaction with several business partners and applicants
As a representative of the sponsor organization, professionalism and discretion is required at all times
The ability to adapt to change and process requirements are needed in order to meet organizational goals and while technology is being updated constantly
In addition, the AA communicates daily with various internal customers to include recruiters, case managers, HR officers, and hiring components at all working levels regarding applicant processing and onboarding
There is no required travel with this position. The AA must excel with Outlook, the expectation is that the AA will know how to use all functions (i.e., send emails, recall emails, use out of office, set up meetings in the calendar function, set task reminders if needed)
Must have the capability of to learn new tools and applications that are applicable to the position and the competency to troubleshoot if necessary
Training will be provided for all new team members
On average, within 2-3 months the AA should be comfortable with our applications
Once the AA demonstrates competency and expertise, it is expected that the AA will train new team members coming onboard
All team members are required to take any mandated sponsor organization training
Vault access will be granted in order to open or close the vault when necessaiy
Will need to complete all mandatory organization training in order to gain access to perform job duties
Will be given and will need to give specific training for their daily work duties to new officers in the same position
The AA will initiate calls to applicants to retrieve information for applications
The AA will answer the phones and be able to resolve any applicant questions or concerns
Ensure that an applicant file is complete once a COE has been accepted and moves forward in the process
Must be able to answer applicant questions, troubleshoot, and make follow up calls while reviewing files throughout the day. The applicant files are divided equally among the six team members
On average, each team member will receive 10-15 files a week and it is expected that the files will be reviewed within 7 business days of being received
This team ensures the files are reviewed quickly, accurately, and do not sit for extended periods of time without reasons. The selected candidate will be cross-trained with other customer functions and must have the ability to adapt to change is necessary
Ability to professionally answer calls, email, update notes in databases
Ability to accurately update the Recruitment Center tracking database with accurate and timely milestones
Must possess strong communication skills and ability to interact with all levels of personnel
Strong attention to detail
Ability to apply critical problem-solving skills
Ability to troubleshoot/conduct fact finding and resolving issues
Ability to provide a quick turnaround to applicant queries. Work cohesively with team members
Additional duties as required WHAT YOU'LL NEED TO SUCCEED: The position requires an active Top Secret/SCI with Polygraph security clearance
The position requires High School Diploma and three (3) years of relevant experience or equivalent combination of education and experience
Office hours are from 8am-5pm and a sliding schedule will be needed in order to ensure coverage; the AA in this position may start their day no earlier than 7:30am
Candidate must be able to operate in a team environment as well as successfully work on their own
This position is on customer site GDIT IS YOUR PLACE: 401K with company match
Comprehensive health and wellness packages
Internal mobility team dedicated to helping you own your career
Professional growth opportunities including paid education and certifications
Cutting-edge technology you can learn from
Rest and recharge with paid vacation and holidays Work Requirements Years of Experience 3 + years of related experience may vary based on technical training, certification(s), or degree Certification Travel Required None Citizenship U.S. Citizenship Required Salary and Benefit Information The likely hourly rate for this position is between $27.82 - $34.50. This is not, however, a guarantee of compensation or salary. Rather, salary will be set based on experience, geographic location and possibly contractual requirements and could fall outside of this range. View information about benefits and our total rewards program. About Our Work We are GDIT. A global technology and professional services company that delivers consulting, technology and mission services to every major agency across the U.S. government, defense and intelligence community. Our 30,000 experts extract the power of technology to create immediate value and deliver solutions at the edge of innovation. We operate across 30 countries worldwide, offering leading capabilities in digital modernization, AI/ML, Cloud, Cyber and application development. Together with our clients, we strive to create a safer, smarter world by harnessing the power of deep expertise and advanced technology. GDIT is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other protected class.

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