Program Specialist I with Security Clearance

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Job description

Overview: The Program Specialist will coordinate all administrative and program support for the assigned training program, including classrooms and course materials, travel arrangements, training and support staff, equipment, materials and supplies, and other support requirements to ensure the successful delivery of the assigned training program. Primary Responsibilities: List the support instruction delivery, classroom preparation, course handouts, and orientation/graduation ceremonies for the assigned training program.
Ensures completion of administrative requirements including travel orders and arrangements; lodging; scheduling of facilities and instructors; and preparation of equipment/materials.
Supports coordination activities and correspondence involving Program Managers, Registrar/staff, instructors, students, and other training program stakeholders.
Assists Subject Matter Experts (SMEs) and curriculum development staff in the creation and update of lesson plans, instructor guides, student guides, practical exercises, and other course materials by Foreign Affairs Security Training Center (FASTC) standard operating procedures and Federal Law Enforcement Training Accreditation (FLETA) standards.
Supports budget and finance personnel on annual course budget preparation to include funding for student travel and per diem.
Ensures the efficient use of assigned resources.
Assists in database and record management and report preparation, as directed.
Ensures student records, class evaluations/surveys, and other class administration documents are collected, maintained, and submitted according to standard operating procedures.
Resolves technical and administrative problems that occur before and during training delivery.
Performs tasks associated with ordering, receiving, unpacking, storing, assembling, and issuing supplies, materials, and equipment.
Supports vehicle scheduling in preparation for and during training exercises, graduation ceremonies, and at other times when official transportation is needed.
Coordinates vehicle preparation (fuel, oil, tires, cleaning) and usage with the fleet management office.
Operates U.S. government vehicles as necessary in the performance of assigned tasks.
Picks up and delivers official mail and special delivery items.
Escorts un-cleared personnel when necessary
Assists in class coordination, administrative duties, and practical exercises for other courses as needed within the Program Office.
Employ applicable Department of State security standards and procedures to protect National Security information.
Travels as necessary to other U.S. and foreign training sites, though it is not expected that such travel will exceed 25% of total work time.
Performs other related duties as assigned.
Employee will require supervision and has limited opportunity to exercise independent judgment and initiative in the line of work.
Supervisory Responsibilities: None Education and/or Experience: Must possess a high school diploma; an Associate's Degree or equivalent experience is preferred together with three (3) years of relevant administrative experience.
Program management experience in a training and/or educational environment preferred.
Knowledge, Skills, and Abilities: Strong organizational, interpersonal, oral, and written communication skills
Must be able to work in a collaborative, team environment
Basic knowledge of and experience with administrative and program management functions
Working knowledge of MS Office suite and/or other general office applications; Working knowledge of military, law enforcement, and/or Government security operations preferred
Working knowledge of training course administration/logistics preferred
Knowledge of training and instructional methodologies related to adult learning is a plus
Knowledge of supply and logistics record keeping/management (supply/logistics forms, supplies, materials inventory, and status report preparation) a plus
Ability to handle multiple tasks simultaneously
Must hold a valid driver's license and be willing and able to drive official U.S. Government vehicles up to and including 16-passenger vans
Certificates, Licenses, Registrations: Driver's License Security Clearance: Possess or be able to obtain/maintain a SECRET security clearance
Must be a U.S. Citizen
Must be able to maintain required Security Clearance/access approvals
Physical Demands: The physical demands that will be required inside the workplace and for the position. Must lift, will sit, answer the phone, type on a keyboard, move files, etc. Travel: None Work Environment: Office environment, working on the North Slope, warehouse, refueling station, work shop, etc.

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