Executive Assistant with Security Clearance

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Job description

Description Executive Assistant ICF seeks an Executive Assistant who will directly support a federal client's day-to-day administrative support needs. TheExecutive Assistant will be responsible for supporting a senior-level federal client through the coordination of client meetings and tasks, preparing leadership for meetings, liaising with client team members and their stakeholders, and providing general administrative support to the project and broader client team, as needed. The position is a hybrid role and on-site work will be conducted in Arlington, VA. Key Responsibilities: Coordinate logistics and planning of project related meetings and activities
Book and manage official travel and vouchers on behalf of client leadership.
Set-up and maintain an organized system for management of project files and documentation
Coordinate dissemination of information and program materials to key internal and external stakeholders, as well as senior-level clients
Support development of reports, project documents, and other program materials as needed
Manage meetings to include drafting and sending agendas, scheduling, proactively deconflicting calendars, and coordinating the meeting preparation materials for the client leadership
Contribute to the design, implementation, and management of workflow processes to support efforts to continuously improve project management and organization
Work with the Team Lead to organize and track key project deadlines, metrics, and deliverables
Act as point of contact for the client and provide prompt, substantive and comprehensive responses to all client needs and requests
Provide feedback about challenges and successes and troubleshoot any barriers encountered within the assigned tasks
Provide support with other general administrative duties as assigned What you'll need: U.S. Citizenship required (required by federal government for position)
Active Public Trust clearance required and a willingness and ability to upgrade clearance level
Bachelor's degree in a relevant field
Minimum of 3 years of experience in an administrative or project support role Successful candidates will have: Proficiency in MS Office Applications (Word, PowerPoint, Outlook, Excel, Project) and MS SharePoint and Teams
Experience supporting senior executives or principals, preferably in a Federal government agency
Customer service orientation with interpersonal, organizational, problem-solving, and strategic thinking skills
Excellent oral and written communication skills
Highly organized and detail-oriented
Strong analytical, problem-solving, and decision-making capabilities
Ability to multi-task and juggle competing priorities in a fast-paced environment
Ability to work well both individually and in a team environment
Ability to prioritize multiple tasks while demonstrating the initiative to complete projects with minimum supervision
Ability to work with all levels of internal staff, as well as clients, their customer, and internal ICF counterparts Working at ICF ICF is a global advisory and technology services provider, but we're not your typical consultants. We combine unmatched expertise with cutting-edge technology to help clients solve their most complex challenges, navigate change, and shape the future. We can only solve the world's toughest challenges by building an inclusive workplace that allows everyone to thrive. We are an equal opportunity employer, committed to hiring regardless of any protected characteristic, such as race, ethnicity, national origin, color, sex, gender identity/expression, sexual orientation, religion, age, disability status, or military/veteran status. Together, our employees are empowered to share their expertise and collaborate with others to achieve personal and professional goals. For more information, please read our EEO & AA policy. Reasonable Accommodations are available, including, but not limited to, for disabled veterans, individuals with disabilities, and individuals with sincerely held religious beliefs, in all phases of the application and employment process. To request an accommodation please email and we will be happy to assist. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations. Read more here: Requesting an Accommodation for the ICF interview process. Read more about workplace discriminationrights ,the Pay Transparency Statement , or our benefit offerings which are included in the Transparency in (Benefits) Coverage Act. Pay Range - There are multiple factors that are considered in determining final pay for a position, including, but not limited to, relevant work experience, skills, certifications and competencies that align to the specified role, geographic location, education and certifications as well as contract provisions regarding labor categories that are specific to the position. The pay range for this position based on full-time employment is :
$71,958.00 - $122,328.00 Virginia Client Office (VA88)

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