National Warehouse Senior Material Specialist

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Job description

National Warehouse Senior Material Specialist

Pasadena, TX

3 Months

ESSENTIAL JOB FUNCTIONS:

Safety:

o Promote a safe work environment and instill a strong safety culture.

o Work to achieve zero accidents, lost time incidents or recordable incidents by taking a leadership role in safety.

Internal Processes and Functions (executed through ERP and actual performance of task):

o Run inventory replenishment reorder report and process accordingly.

o Create purchase requisitions, and confirm pricing associated with inventory replenishment.

o Ensure purchase order prices correspond to applicable supply agreements.

o Expedite Purchase Orders (constant communication with vendors (phone and email)

o Receive invoices and validate against purchase orders, works with suppliers and AP to minimize errors on invoicing and

payments.

o Manage sales tax issues (Requesting info from tax team)

o Ensure strict adherence to administrative and operational policies and procedures related to warehouse floor and

inventory management activities.

o Customer Service - Act as primary contact point and interface with field personnel regarding inventory requests,

emergency orders and work order status. (Accessible 24/7 as needed)

o Manage and Track National Warehouse Capital Spare (Rotatable) Inventory (executed through ERP and actual

performance of task)

Vendor Issue Management (executed through ERP and actual performance of task):

o Manage material receipt issues and incidents (shorts, overages, damage). (Working with vendors to correct the issues in a

timely manner.)

o Manage vendor invoice and payment issues with Accounts Payable Department.

o Act as the primary interface between suppliers and National Warehouse.

o Manage all blanket PO s and interactions with those suppliers.

Warehouse Activities (executed through ERP and actual performance of task)

o Prioritize work order fulfillment.

o Monitor back orders and ensure their fulfillment on a timely basis.

o Manage freight activities, which includes (Manage and resolve issues with freight carriers)

Act as back to manage 3rd Party Warehouse Activity:

Process incoming, and outbound orders.

Facilitate storage payments.

Savings:

Identify and implement savings opportunities related to inventory purchases and shipments.

Work cooperative with Field Sourcing Specialist and Category Management to create, execute & maintain supply

agreements supporting the National Warehouse.

Other Warehouse Activities:

o Works to promote physical organization and cleanliness of the warehouse.

o Assist in cycle counts and annual physical inventory of warehouses.

o Assist in physical material receipts and shipments on an as needed basis.

o Assist in identification and disposal of obsolete parts and equipment.

o Execute special projects on an as needed basis.

PHYSICAL REQUIREMENTS:

Lifting/carrying up to 50 pounds occasionally.

Capability to stand or walk for extended periods of time.

Operate forklift safely and maintain valid operation certification.

CORE COMPETENCIES:

Organizational Commitment

Flexibility

Customer Service Orientation

Communicating Effectively

Teamwork and Cooperation

Developing Others

Managing Competing Priorities

Solution Focused Decision Making

Entrepreneurial Thinking

KEY COMPETENCIES (abbr.)

Listening and Responding Acts to help

Analytical Thinking (AT) Makes plans and analyzes situations

Information Seeking (INF) Does research/involves others

Concern for Order and Quality (CO) Develops systems

Team Leadership (TL) Promotes team effectiveness

Self Confidence (SCF) Presents confidence in own ability

Self-Control (SCT) Calms others in very stressful situations

EDUCATION:

Required: High School diploma or equivalent

Preferred: College degree

EXPERIENCE:

Required: Experience in managing inventory/assets. Experience with Planning, procurement and expediating; Google or Microsoft Suites knowledge, especially Excel or Google Sheet (required) advanced functionalities. ERP (Oracle & SAP preferred) knowledge, especially inventory and order management functionalities.

WORK CONDITIONS:

Mainly strategic planning in an office environment warehouse work as well.

Preferred: MRP (Maximo) knowledge. LEAN, Six Sigma experience.

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