Sales Administrator

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Job description

Description:
Job Summary

Responsible for supporting the Sales Manager with general sales operations activities.

Essential Duties and Responsibilities

Provide administrative support of sales in coordination with operations, services, procurement and finance

Assist with process improvement messaging and management

Support sales communications and planning, including assisting with content and distribution

Assist with market data research as needed

Coordinate with training to ensure new hire training

Assist SVP with special projects and assignments by executive leadership

Coordinate meeting schedules between sales leadership and SVP of Sales as well as customers

Assist sales leadership with strategic initiatives

Assist in coordinating and planning events for all sales meetings

Ensure seller compensation plans, commissions and bonus tracking are in place

Distribute sales and reporting metrics including:FP&A and Sales Ops reports

LORP tracking and RFP response data

Service renewals

State contract quarterly reports

Answer/route incoming phone calls

Process and distribute incoming/outgoing mail

Assist Account Managers with sales paperwork including proposals and bids

Register new vendors, setup jobs and submissions

Research and contact vendors for part numbers, pricing and compatibility

Provide various administrative support including but not limited to:tracking shipments

Submitting RMA's,

Compiling equipment lists for service renewals

Requesting certificates of insurance/bonds

Compiling proposal logs

Other duties assigned as needed

Skills and Abilities

Ability to balance multiple tasks with changing priorities

Ability to work and think independently and ensuring to meet deadlines

Demonstrated ability to maintain strict confidentiality and handle sensitive matters with discretion

Excellent attention to detail

Must have clear and professional communication skills (written and oral) both internally and externally

Effective communication and interaction with employees, clients, and colleagues and the ability to work effectively with all levels of the organization

Demonstrated customer service focus and client communication skills

Ability to handle sensitive and confidential information

Education and/or Experience

Minimum of a High school Diploma or equivalent

Minimum 2-4 years of experience with office administrative functions preferred

Intermediate proficiency with demonstrated experience utilizing office suite (Word, Excel, Powerpoint)

Working Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job operates in a professional office environment. This role uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. The work environment is generally moderate in noise (inter-office conversations and computers/printers).

Physical Requirements

The physical demands of this position are those that are necessary to meet the responsibilities and essential functions of this position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

This position regularly requires employees to sit, walk, and stand; talk or hear, both in person and by telephone; use hands repetitively to finger, handle, feel or operate standard office equipment

Direct Reports

This position does not have any direct reports

Work Hours

AVI-SPL reserves the right to alter work hours and work location as deems necessary

AVI-SPL is an Equal Opportunity Employer/AA/Disabled/Veteran Protected
VEVRAA Federal Contractor

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