Office Coordinator

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Job description

Overview:
Company Name: Tube Supply

Title of Position: Office Coordinator

Position Type: Full-Time, Non-Remote

Founded in 2016, Tube Supply provides quality steel tube and bar in alloy, stainless, and carbon for oil and gas applications, including drilling, completions, production, and downhole tools. Our steel tubular and bar products are tailored specifically to meet the demands of the oil and gas industry, including high pressure, high temperature (HPHT) and sour (H2S) well environments. Tube Supply clients are leading oil and gas service companies, OEMs, and manufacturing centers spanning as far as Canada and Mexico in addition to the United States.

Our goal is to maintain a stable, fun work environment while delivering satisfaction to the marketplace. We live closely by our core values: excellence, loyalty, and fun. These are seen throughout our interactions with customers, within the company, and in each of our employees' everyday lives.

Responsibilities:
Description of Responsibilities:

Coordinate projects in the Admin department including scanning, answering phones, ordering office supplies, and arranging company meals

Coordinate scheduling within the Admin department to ensure full coverage of the phones and Sales desks in case of absence

Support the Accounting department with invoicing

Support all other departments as needed

Complete expense reports, as well as any other projects, requested by the Management team

Support the Management team in arranging travel plans as needed

Take the lead in event-planning, including internal and external eventsOrganize customer appreciation events

Lead coordination of the company's participation in all conferences and trade shows

Coordinate the company's participation in any customer or charity events that Tube Supply may decide to sponsor

Organize intercompany and team building events such as new hire events, vacation parties, and intramural teams

Assist with Tube Supply's community outreach efforts, including scouting out new opportunities and coordinating meetings

Travel to other Tube Supply locations to assist with administrative responsibilities or event-planning

Assisting with the design and purchase of all marketing and promotional items for each location

Assist with the company's social media presence and marketing communications

Qualifications:
Required Skills and Experience:

Previous marketing and office coordination experience

Previous experience in a management or supervisor position

Embodies the Tube Supply values of Excellence, Loyalty, and Fun

Highly organized and able to successfully manage multiple projects at once

Strong communication skills

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