Benefits Team Lead

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Job description

JOB TITLE:
Benefits Team Lead

JOB TYPE:
FLSA Exempt

ESSENTIAL DUTIES & RESPONSIBILITIES:

Teamwork

Function as team member of the Client Services team to ensure superior service to all MMA Clients. These activities include but are not limited to:
Coach, mentor and train Sr. Account Executives, Account Executives Benefit Account Managers and other team members as requested by the Vice President of Client Services, Region Benefits Practice Leader, sponsoring Producer/Partner, location Head of Office, or as appropriate to the needs of the Account Executive Team and/or client.
Partnering with Executive Team Lead on managing local office initiatives and people management.
Partnering with the Region Client Services Management team, will play an active role in the supervision and management of the support team, including participation in the employee review process.
Successful performance will be in part evaluated on the growth and development of supporting staff.

Primary Contact with the Producer

Manage the Client Insurance Program, utilizing agency management system.Duties include those that are done directly (higher level) or accomplished through other resources (i.e. assigned Account Managers or external resources) and not limited to:
A point of contact with the Producer
Responsible for sharing knowledge, providing instruction, and delegating tasks to the Account Manager, Call Center, Benefits Admin, wellness and iCAF and any team member not specifically identified, as per Benefits Timeline.
Inform Producer of upcoming deadlines and events.
Maintain R: Drive/client files as per Department Guidelines.
Manage workflows and administration as per Benefits Timeline.
Manage and monitor administration of client benefit programs.
Research and answer questions regarding client benefit plans, claims billings, etc.
Coordinate and/or Deliver Wellness Presentations so that client understands full scope of MMA vendor capabilities.
Demonstrate proactive work style and does not have to be asked or reminded of tasks. Demonstrates a leadership role in all aspects of job performance both within the office as well as with clients
In absence of more senior team members, provide direction and guidance to other team members when appropriate.

Primary Contact with the Market Place

Build and maintain vendor relationships.
Manage renewal bid/RFP strategy and process.
Manage ongoing carrier/TPA/Vendor renewal negotiations on clients behalf.
Oversee and monitor creation and maintenance of marketing binder as per Department guidelines and Benefit Timeline.
Oversee and monitor follow up with carriers to insure they have everything needed to quote clients Insurance program.
Oversee and monitor preparation of market spreadsheets.
Monitor and take appropriate action to ensure satisfactory vendor performance.
Stay up-to-date on carrier plans and websites.
Negotiate with carriers on cost and program design
Assist bSwift team with completion of the bSwift requirements document for any assigned clients that are engaging bSwift as their ben admin and online enrollment technology.
Assist bSwift team with set-up of client web site as directed by Benefits Operations Manager.

Primary Contact with the Client

Responsible for adherence to MMA Benefit Timeline Checklist to ensure appropriate level of service to client.
Oversee Development and preparation of communication booklets as per Department Guidelines and Benefit Timeline.
Ability to service our clients effectively through problem solving, appropriate confidentiality, diplomacy, sensitivity and tactfulness
Coordinate, Present and Attend Client Meetings including though not limited to:
Responsible for visibility with client through occasional lunches and on-sight visits.
Schedule Mid-year and Renewal Meetings Prepare materials used in these meetings- DELIVER TO PRODUCER 7 DAYS PRIOR TO MTG.
Enrollment Meetings Coordinate meeting agenda and times with Client and Carriers and conduct meetings as necessary.
Develop stewardship report based on workflows in Benefit Point.
Capable of Gathering and Analyzing ICAF, Milliman, Aggregate and DMW reports.
Initiate own correspondence with clients. Ensure that these items are delivered or mailed to clients on a timely basis.
Visit clients with or w/o Producer as necessary throughout the year with demonstrated meeting purpose (i.e., pre renewal meeting, post renewal meeting, safety/loss control meeting, and gathering information, delivering policies, collecting payments (link removed .

Delegate to the Account Manager

Document compliance with Renewal Timeline and task completion by appropriate team member
Ensure that at a minimum the Account Manager performs all tasks identified in the Account Manager job description as well as the renewal timeline.
Manage development and preparation of communication booklets as per Department Guidelines and Benefit Timeline.
Manage development and preparation of Request for Proposal
Manage development and preparation of client presentation materials / all client deliverables
Enrollment Meetings Coordinate meeting agenda and times with Client and Carriers and conduct meetings as necessary.
Actively demonstrated ability to delegate to Account Manager.
Ensure documentation to support actions and services necessary to meet client program needs are properly documented and filed in ImageRight.

Check the Insurance Contract & Compliance

Review Summary Plan Descriptions. Communicate any corrections directly to vendors and ensure that SPD is updated and correct prior to sending final version to client.
Responsible for personally checking all client policies.
Oversee Compliance functions to include but not limited to:
Benefit Timeline Checklist
Healthcare Reform Checklist
Self-Funded SPD Checklist
Stop Loss Checklist
Admin Agreement Checklist
Compliance oversight for Schedule A request from carriers, Form 5500, Medicare Part D Disclosures and CMS Reporting, HIPAA and ERISA and COBRA
Review 1st bill following renewal for each line of coverage to ensure sold rates/enrollment counts are accurate

REQUIREMENTS:

Education: Bachelors Degree preferred
Maintain Group 1 License
5+ years of Benefits Account Executive experience preferred
Possess operational knowledge of Word, Excel, Power Point Publisher and current internet technologies.
Ability to travel to meet client service needs.
Ability to speak professionally and comfortably in front of others.
Demonstrate ability to multi-task, prioritize work
Willingness to work to meet client needs beyond scheduled hours by watching e-mail activity and answering important e-mails and calls after hours and on weekend, if necessary.
Bilingual Spanish a major plus
Ability to service our clients, vendors and co-workers effectively through problem solving, appropriate confidentiality, diplomacy, sensitivity and tactfulness
Ability to be pro-active (Does not have to be asked or reminded of tasks. Demonstrates a leadership role with the client in the overall administration of the Benefits Program).
Mastery level knowledge of fully-insured benefits products, services, market dynamics, carriers/vendors
Functional knowledge of wellness programs (both carrier-based as well as proprietary/client specific strategies), and client advocacy concepts.

We embrace a culture that celebrates and promotes the many backgrounds, heritages and perspectives of our colleagues and clients. Marsh & McLennan Agency offers competitive salaries and comprehensive benefits and programs including: health and welfare, tuition assistance, 401K, employee assistance program, career mobility, employee network groups, volunteer opportunities, and other programs. For more information about our company, please visit us at: (link removed)

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