Office Manager

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Job description

Position Summary:
Acuren is currently recruiting for an Office Manager to support our operation in Corpus Christi, TX.

We are currently seeking local candidates based in Corpus Christi, TX, or surrounding areas. While we welcome applications from all qualified individuals, local candidates are preferred due to the nature of the role.

Responsibilities:
Enter hours timely and effectively for weekly for payroll.

Provide weekly P&L report to Manager (Sales and Expenses).

Assist with and ensure compliance with Account Payable procedures.

Assist with forecasting reports - Flash report.

Act as liaison to HR with regards to employee relations/policy/benefit issues,

Assist in the completion of End of Month Closing.

Track and retrieve Aged invoices for payment.

Open, sort, and route incoming mail, answer correspondence, and prepare outgoing mail.

Answer and direct incoming phone calls.

Provide administrative support

Generate region invoicing weekly.

Generate end of month accruals and deferrals.

Post customer payments. Post revenues by verifying and entering transactions.

Update and maintain receivables by totally unpaid invoices.

Research and solve payment discrepancies by obtaining and investigating information from sales, specific division, and other departments within the organization.

Adjust accounts or ledgers as applicable.

Support controller and accounting team with various administrative functions.

Follow filing procedures to ensure the divisions compliance.

Performs other related duties assigned by Manager.

Requirements:
Minimum 2 to 4 years of management and/or accounting experience

Associates degree or higher in Business or related field; desired but not required

Proficient with MS Office: Word, Excel, PowerPoint

Ability to meet stringent deadlines

Self-starter, enthusiastic, and cooperative attitude

Ability to maintain focus on multiple projects

Demonstrated experience in high volume Accounts Payable, creating, tracking and analyzing Journal Entries.

Experience with P&L Statements and P&L Analysis with knowledge and understanding of accrual accounting.

Excellent math skills with the ability to create and manipulate Excel spreadsheets.

Experience in accounts receivable including invoicing and collections, interpreting contract billing language.

Ability to self-direct to accomplish the work of the office.

Strong interpersonal, communication, and team-oriented skills.

Ability to work in a fast-paced office environment

Willingness and ability to work overtime routinely.

Strong interpersonal, communication and team-oriented skills

Highly detail oriented with exceptional planning and organization skills

Strong problem analysis and problem resolution skills

Highly adaptable with ability to work in a fast-paced office environment

Benefits:
Competitive Salary

Medical, dental, vision, and supplemental insurance

401K Plan

Paid Holidays

Paid Time Off

Company Overview:
Acuren is a trusted, single source provider of technology-enabled asset protection solutions used to evaluate the structural integrity of critical energy, industrial and public infrastructures. Committed to delivering a Higher Level of Reliability, Acuren provides an unrivaled spectrum of capabilities including inspection, traditional and advanced NDE/NDT, failure analysis, rope access, materials engineering, field engineering, reliability engineering, drones, robotics, V-Deck and condition-based monitoring services.

Our work is critical to the integrity and safety of industrial firms, including petroleum refinery, pipeline, power generation, pulp & paper, mining, pharmaceutical, aerospace and automotive industries. Acuren employs over 4,000 dedicated professionals supporting the mechanical integrity and inspection programs of the world's largest industrial segments.

Acuren is a market leader. Our formula for success is straightforward: be capable locally, with certified and well-equipped personnel supported by trained, experienced leaders. Continuing to build on a strong heritage of safety, quality and professionalism, Acuren strives to maintain incident free work environments, pursues advanced technical developments, and supports reliability programs that are valued by clients and employees.

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