MANAGEMENT SUPPORT SPECIALIST (TITLE 32) with Security Clearance

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Job description

Duties As a MANAGEMENT SUPPORT SPECIALIST (TITLE 32) with the Texas National Guard, your duties will include, but will not be limited to: Plans, organizes, and oversees the full complement of administrative and technical support activities. Coordinates and ensures procedures meet organizational needs and are consistently understood and followed by subordinate offices. Responsible for establishing and developing complex administrative operations and procedures that affect the orderly and efficient flow of work within the Garrison Training Center (GTC) directorates. Reviews and updates internal administrative policies, clarifies complex and confusing guidelines, and make recommendation to the Base Operations Manager. Collects data from subordinate directorates, reviews submissions for proper format and compliance with established regulations and polices; and consolidates material for review by the Base Operations Manager. Provides guidance to management and administrative support personnel on administrative procedures and policies and responds to administrative issues, inquiries and resolves conflicts. Manages the Garrison Training Center (GTC) calendars and appointment/meeting schedules. Plans, organizes, and executes travel arrangements for the Command Staff to include travel and hotel reservations, travel orders, and assist with the planning and coordinating visits from distinguished visitors. May serve as the travel account program manager. Prepares and maintains appointment/delegation letters and other additional appointments for all subordinate directorates. Maintains an official file of all appointments and makes recommendations for change or deletions based on personnel or policy changes. Assists in the development of inspection schedules, coordinates with managers, develops inspection areas through analysis of previous inspection results, and highlights known vulnerabilities and problem areas. Maintains historical records on all previous external inspections. Serves as the Garrison Training Center (GTC) point of contact and liaison for all personnel actions within the Garrison Training Center (GTC) which requires review/approval from the Base Operations Manager. Assists and advises Command Staff on all procedural and administrative aspects of personnel actions. Initiates, reviews personnel action and maintains a register of pending actions and suspense dates. Ensures time and attendance records are accurate and submitted into the automated processing system in a timely manner. Maintains and applies detailed knowledge of time and attendance regulations and assists the subordinate directorates with timekeeping procedures. Serves as the Records Management Coordinator for the Base Operations Manager. Maintains office files and ensures they are compliant with applicable regulatory guidance. Collects information from personnel, enters it into electronic or manual information systems, and searches for it as requested; schedules use and maintenance of computer equipment; enters and retrieves information from a variety of systems; and helps directorates of the Garrison Training Center (GTC) as needed. Assists in development of policy letters, which may require researching applicable directives from higher authority, to ensure that no conflict will result from issuance of new policy. Coordinates draft policy with other staff directorates prior to submission for final review and approval. Monitors and maintains the manpower authorization and personnel manning for the Garrison Training Center. Provides information to all supervisors and administrative support personnel on various manpower authorization and personnel manning matters. Develops and prepares source/manning document in response to directorates or Command queries as well as ensuring correctness of information. Performs monthly review of the Garrison Training Center's manpower authorization and personnel manning. Performs other duties as assigned. Requirements Conditions of Employment Appointment Factor(s): This is an Excepted Service position that requires active membership in a military assignment in the Texas Army National Guard and wear of the military uniform Area(s) of Consideration: CAT 2 (In-State), Excepted Service. This includes:. All currently employed T32/T5 full-time permanent, indefinite and temporary personnel of the Texas Army/Air National Guard, and All current members of the Texas Army/Air National Guard. Incentives : Acceptance of a military Federal technician position may result in termination and / or repayment of military incentives. Please check your contract and contact your servicing Education Services (Incentives) office or the Recruiting/Retention office. Remarks: The Texas National Guard is an Equal Opportunity employer. Veteran's preference is not applicable to this position. This is a Non-Bargaining Unit position. This is an Army National Guard dual status technician position which requires military membership. This is an Indefinite position, which may convert to Permanent at a future date without requiring further competition. On-Board employees will be offered a temporary promotion not to exceed 1 year, extendable up to two years total, which may convert to Permanent at a future date; or choose to convert to Indefinite, which may convert to Permanent at a future date without further competition. Must be able to obtain and maintain a Secret security clearance within 12 months of appointment. Irregular and/or overtime (compensatory) hours may be required to support operational requirements or contingencies or may be required to work hours outside of the normal duty day. Ability to establish effective professional working relationships with coworkers and customers, contributing to a cooperative working environment and successful accomplishment of the mission. This position is covered by the Domestic Violence Misdemeanor Amendment (30 Sep 96) of the Gun Control Act (Lautenberg Amendment) of 1968. An individual convicted of a qualifying crime of domestic violence may not perform the duties of this position. This Job announcement will remain open for 1 year or until filled. Direct deposit is mandatory. Qualifications In describing your experience in your resume, please be clear and specific. Assumptions regarding your experience will not be made. To qualify at the GS-09 grade level your resume must include relevant experience/education with beginning and ending dates reflecting the following: Specialized Experience: One year of specialized experience at the next lower grade level (GS-07) in the federal service or equivalent experience in the private or public sector with experience providing technical guidance and assistance in the type of work or in comparable work of the position to be filled and have a thorough knowledge and understanding of administrative procedures and practices of management. Experience developing administrative procedures. Experience that equipped the applicant with the particular knowledge, skills and abilities to perform successfully the duties of the position which includes extensive knowledge and understanding of the overall mission, functions, and organization of the Garrison Training Center (GTC) in addition to establish management principles, techniques of analysis and evaluation to identify and recommend solutions to problems in administrative operations and procedures. In-dept knowledge of military and civilian personnel policies, procedures, rules, guidelines, instructions, etc., to understand respective programs and discuss findings with supervisor. Thorough knowledge of administrative principles, concepts, polices and objective and install office management procedures and practices for the subordinate directorates to adapt to meet administrative needs. Knowledge of office automation to include PCs, software, and Video Teleconference support functions. AND Knowledge of and skill in oral and written communication, and presentation techniques sufficient to develop written recommendation and reports, and briefings to internal supervisors and staff, and serviced customers. -OR- Master's or equivalent graduate degree, -or-, 2 full years of progressively higher level graduate education leading to such a degree, -or-, LL.B. or J.D., if related). -OR- Must have a Combination of Education and Experience . The total percentages must equal at least 100 percent to qualify an applicant for that grade level. Visit OPM website for more information: General Schedule Qualification Standards (opm.gov) Graduate Education: Education at the graduate level in an accredited college or university in the amounts shown above meets the requirements for positions at GS-09. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work. Combining Education and Experience: Combinations of successfully completed post-high school education and experience may be used to meet total qualification requirements for the grade level GS-09, and may be computed by first determining the applicant's total qualifying experience as a percentage of the experience required for the grade level; then determining the applicant's education as a percentage of the education required for the grade level; and then adding the two percentages. The total percentages must equal at least 100 percent to qualify an applicant for that grade level. Only graduate education in excess of the amount required for the next lower grade level may be used to qualify applicants. For information visit: General Schedule Qualification Standards (opm.gov) Note: Only experience/education gained by closing date of this application will be considered. If you are using education to meet minimum qualifications for this position, you MUST submit a copy of your transcripts with your application. Failure to do so will result in automatic disqualification from consideration. Quality of Experience : Length of ti

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