Administrative Assistant - 5278

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Job description

Join a team of dynamic, results oriented professionals!

Named among "The World's Most Admired Companies" by Fortune Magazine
Named among "America's 100 Most Trustworthy Companies" by Forbes magazine
Named among "Great Places to Work" by Becker's Hospital Review

• Career Growth Opportunities
• Convenience market on site
• Benefit Eligibility (Medical/Dental/Vision/Life) the first of the month following 30 days of employment
• 401K program (Discretionary matching funds available)
• Employee Assistance Program
• Referral Program
• Dental plans & Vision plans
• GENEROUS Personal time off
• Eight Paid Holidays per year
• Quarterly incentive plans
• Business casual dress code
• Free Parking
• Free coffee daily
• Employee of the month awards with monetary gift and parking space
• Training Programs
• Fitness Center with personal trainer on site
• Awesome Facility with terrific amenities
• Wellness programs
• Flexible work schedule

JOB DESCRIPTION OVERVIEW:

Working under the supervision of the Corporate Office Manager, the Administrative Assistant's primary responsibilities are desk phone duties, managing office deliveries, processing mail, ordering supplies, maintaining the executive kitchen: making coffee, clean ups, assist office manager with projects, auditing and reports.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Answering phones
• Process mail and packages for 400 employees
• Respond immediately to urgent issues that arise during the day
• Make deliveries to multiple floors
• Order office and kitchen supplies

QUALIFICATIONS / EXPERIENCE:

• At least 2 to 3 years' experience in customer service or office setting
• Experience working multiple phone lines
• Proficiency in Microsoft Word, Excel, and Outlook.
• Must be able to lift up to 25lbs
• Demonstrated attention to detail is a must
• Ability to manage multiple tasks simultaneously
• Excellent verbal and written communication
• Demonstrated customer service attitude
• Positive and tactful interpersonal skills
• Should display superior judgment; exceptional organizational skills and ability to take the initiative to accomplish tasks.

PHYSICAL / ENVIRONMENTAL DEMANDS:

• Job performed in a well-lighted, modern office setting;
• standing/bending/stooping/reaching;
• Moderate stress;
• Prolonged sitting; and
• Prolonged work in a computer/PC.

This position may require manual dexterity and/or frequent use of the computer, telephone, 10-key, calculator, office machines (copier, scanner, fax) and/or the ability to perform repetitive motions and/or meet production standards to comply with the essential functions. Also, may require physical and/or mental stamina to work overtime, additional hours beyond a regular schedule and/or more than five days per week.

DISCLAIMER:

Cooperative, positive, courteous and professional behavior and conduct is an essential function of every position. All employees must be able to work with others beyond giving and receiving instructions. This includes getting along with co-workers, peers and management without exhibiting behavior extremes. Job functions may require personal leadership skills such as conflict resolution, negotiating, instructing, persuading, speaking with others as well as responding appropriately to job performance feedback from the supervisor. Additionally, the information contained in this job description has been designated to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position.

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