Operations Support Specialist with Security Clearance

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Job description

Maintain all student database information in support of enrollment, quota control (allocation), and precourse study material distribution Oversee preparation and forwarding of student information packages. Update the command welcome aboard booklet and ensure it is sent out to all students. Assist with the creating and maintenance of student rosters. Coordinate with Legal Technologists and the Education Department to ensure students receive accounts and passwords for Office365 and other platforms Coordinate with the facility manager to ensure receipt of all student names. Provide roster information to the Command Fitness Leader and Coordinator to help with their duties Coordinate and produce photographs for accession students and create photo boards and seating charts for classes. Continuously monitor, update, revise, and modify the reservation schedule for training spaces in the Newport complex, in response to initiatives or decisions to add, delete or change locations of major courses and associated small group/breakout room requirements. Manage all requests for "out of schoolhouse" instruction at the numerous academies. Coordinate lodging for prospective in-resident students to ensure all in-resident students have lodging and monitor all classes to resolve all billeting problems as they arise. Collect, organize, review and provide information in both oral and written format. Upon course completion, ensure preparation of accurate class rosters, then compile/maintain command academic records. Qualifications Active Secret Clearance High School Diploma, and 7 years of experience in an operations support position Associate Degree can be substituted for two (2) years' experience Experienced with MS Office Applications Experienced with video telephony programs (Zoom, Teams) Additional information Only qualified candidates will be contacted. Be sure to keep an eye on your spam or junk folders in case our emails end up in there! Please, no phone calls directly to our business, CEO, hiring managers, or recruiters. Due to the high volume of applicants, we typically receive for our career openings, we are not able to do phone interviews until later stages of the hiring process. Toomey Technologies is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, gender, disability, age, or veteran status.

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