AP Specialist

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Job description

AP Specialist (Hybrid after training)
Pittsburgh, PA
$50,000- $55,000

We are seeking a detail-oriented Accounts Payable Specialist. The ideal candidate will have a strong background in accounts payable, preferably within the construction industry. We welcome new graduates with relevant internships who are eager to start their careers in accounting and finance.

Benefits:

• Competitive salary
• Health, dental, and vision insurance- fully paid for by the employer
• 401(k) with company match
• Paid time off and holidays
• Professional development opportunities

OVERVIEW OF THE AP SPECIALIST ROLE:

• Process and manage vendor invoices, ensuring accuracy and compliance with company policies and procedures.
• Perform three-way matching of purchase orders, receiving reports, and vendor invoices.
• Verify and reconcile discrepancies between invoices, purchase orders, and receiving documents.
• Prepare and process weekly check runs, ACH payments, and wire transfers.
• Maintain vendor files and ensure all documentation is accurate and up to date.
• Assist with month-end closing tasks, including accruals and account reconciliations.
• Respond to vendor inquiries and resolve payment issues promptly.
• Collaborate with the procurement and project management teams to ensure timely and accurate payment of invoices.
• Monitor and manage accounts payable aging reports.
• Ensure compliance with internal controls and financial policies.

PREFERRED QUALIFICATIONS:

• Bachelor's degree in Accounting, Finance, or a related field- preferred.
• Relevant internship experience in accounts payable or a related field.
• Proficiency in accounting software (Sage 300) and MS Office Suite, especially Excel.
• Strong understanding of general accounting principles and procedures.
• Excellent attention to detail and organizational skills.

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