Admin Services Associate III Clerical

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Job description

Job description: Clerical Support

The Clerical Support will provide administrative support to the Training Department and will be responsible for general clerical, administrative, and project-based work.

Assume power user role for Learning Management System (LMS) activities of creating, enrolling, and completing classes; running reports; and entering related course documentation

Monitor Training e-mail account for training documentation on classes held offsite and record appropriately

Run training or other reports as requested

Order training/building materials through Oracle

Track all instructor hours to ensure correct invoicing

Prepare classroom materials (rosters, evaluations, tests, etc.) for instructors

Take monthly inventory of classrooms, training materials, and janitorial supplies and order replacements as needed

Work with Training Manager to identify training that meet criteria for grant reimbursement, and enter and document information within the appropriate system

Update department quality scorecard using course evaluation data

Update spending scorecard as costs are incurred

Other duties as assigned

Requirements:

HS diploma or equivalent (associate degree preferred)

3 years' previous experience in similar role

Proficient in MS applications

Ability to prioritize and multi-task

Strong organizational/analytical/communication skills

Preferred experience in Oracle and/or LMS systems

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