IT Administration & Finance Coordinator

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Job description

Overview:
What you will do

Time Keeping management and Invoicing within the IT time tracking system.

Prepare and edit correspondence, reports, and presentations.

Maintain and organize IT department documentation, including project files, vendor contracts, SoW's and equipment inventories.

Ensure accurate and up-to-date records are kept for software licenses, IT assets, and maintenance contracts.

Handle inquiries, direct calls, and manage emails into and about the IT organization.

Assist in preparing and distributing internal communications, such as memos and newsletters.

Assist with procurement processes, including obtaining quotes and managing purchases for IT equipment and services.

Organize and coordinate team meetings, trainings, and other IT-related events.

Arrange logistics for team-building activities and meetings.

Monitor and manage office supplies and IT-related inventory.

Be part of team to On/Offboard IT employees

Finance Coordination:

Track department expenses, and financial reports.

Oversee accounts including processing invoices, reimbursements, and vendor payments.

Maintain and submit all Bills/Amex/Visa charges.

Assist in the preparation of financial forecasts, and audits.

Provide support for financial planning, analysis, and special projects as needed.

What you will bring

5+ years of experience in administration, finance and IT support role.

Proven ability to take detailed, organized, and concise meeting notes.

Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Familiarity with 7Pace (time tracking) and financial planning software is a plus.

Strong understanding of invoice and expense reporting.

Familiarity with IT operations, information security, audit, governance, and software development organizations.

Ability to manage multiple tasks simultaneously while maintain a high level of accuracy.

Excellent organizational and time management skills.

Strong written and verbal communication skills.

Ability to handle confidential information with discretion.

Problem-solving skills and the ability to work independently.

If you have transferrable skills and feel like you would be a good fit, please don't hesitate to apply!

What we offer

Competitive payrates based on skills and experience

Extensive benefits package: Medical, dental, vision, HSA, mental health programs, Employee Assistance Program, short term disability, voluntary insurance (LTD, auto, home, life, legal, pet, identify theft), employee discounts

Rest and relaxation: Paid holidays and generous PTO based on tenure

Community and Philanthropy: Paid volunteer time

Paid Maternity and Parental Leave

Contribute to your future: 401K plan and robust continuous learning opportunities

Work Perks Program: Access to discounts that help save money in your daily life

Is this the ideal location for you?

Mortgage Connect is committed to offering a flexible work environment for this role. This is a remote role, meaning you have the flexibility to work from home. (Remote work is subject to Mortgage Connect's remote work policy and business needs.)

Who we are

Mortgage Connect is a national mortgage service provider specializing in assisting mortgage lenders with a multitude of services they need in connection with a loan. Our entrepreneurial mindset allows us to differentiate ourselves in the market through continuous improvement and innovation, as well as our diversified suite of product offerings. Our people are driven and committed to our cultural values we call "The 5C's": Connect, Collaborate, Communicate, Care, and Celebrate. We take these seriously and coming on board with us means you agree to adopt these values in your everyday work life with us.

All onboarding employees will be required to complete a pre-employment background check and drug screening.

We are an Equal Opportunity employer committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, protected veteran status, gender identity or any other factor protected by applicable federal, state, or local laws. Mortgage Connect is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact (url removed)

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