Payroll Manager, ADP

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Job description

Overview:
Minerals Technologies Inc. (MTI) is a leading, technology-driven specialty minerals company that develops, produces, and markets a broad range of mineral and mineral-based products, related systems and services. MTI serves a wide range of consumer and industrial markets, including household and personal care, paper, foundry, steel, construction and environmental solutions around the world. The company reported global sales of $2.2 billion in 2023.

MTI focuses on two major segments - Consumer & Specialties and Engineered Solutions.

Our Consumer & Specialties segment offers technologically enhanced products to consumer-driven end markets plus specialty additives that become functional components in a variety of consumer and industrial goods. This segment includes our Household & Personal Care and Specialty Additives product lines. The Household & Personal Care product line provides mineral-to-market products that serve consumer-oriented end markets including Pet Care, Personal Care, Fabric Care, Edible Oil, and Renewable Fuel Purification. Our Specialty Additives product line provides mineral-based technologies serving Paper, Packaging, Sealants & Adhesives, Paint & Coatings, Ceramics, Plastics, Food & Pharmaceutical markets.

Our Engineered Solutions segment offers advanced process technologies and solutions that are designed to improve our customers' manufacturing processes and projects. This segment includes our High-Temperature Technologies and Environmental & Infrastructure product lines. Our High-Temperature Technologies product line offers specially-formulated blends and technologies primarily for Foundry and Steelmaking industries. Our Environmental & Infrastructure product line provides waterproofing, water purification, remediation and other fluid management technologies for critical projects for Remediation, Water Purification, and Infrastructure.

MTI provides a business environment and promotes a culture that encourages all employees to contribute to our success. We have long been committed to the recruitment and advancement of the most talented and qualified people. We recognize that MTI's ability to provide the highest caliber of products and services is enhanced by a workforce that reflects the diversity of the communities and countries in which we work.

What We Offer:

Competitive pay, commensurate with experience

Health/Dental/Vision plans

401k company match

Life Insurance

Short Term Disability & Long-Term Disability

Educational Assistance

Employee Assistance Plan

Salary Range:$130,000 - $150,000

Job Summary

The ADP Payroll Manager, under minimal supervision, is responsible for directing the operations of MTI's ADP payroll system and the processing of the U.S. payroll. Responsible for developing, implementing, and modifying system requirements, overseeing the maintenance of interface files and ADP tables, and developing custom reports to meet the requirements of company management and staff. Responsibility for understanding and monitoring payroll related legislation to ensure compliance.

Responsibilities:
Primary Duties and Responsibilities

Responsible for timely and accurate payroll processing on a bi-weekly & weekly payroll for approximately 1700+ salaried, hourly, union, and temporary employees in the United States.

Audit input and accuracy of data prior to completion of payroll.

Compile and maintain payroll data such as hours worked, attendance, vacation hours, taxes, insurance, sick time, vacation pay and personal time.

Responsible for coordination and/or processing of payments to third parties (e.g. non-1099 payments garnishments and tax levies).

Process 401k plan reports/wire transfer documentation

Manage year-end process.

Responsible for the accuracy of W-2 processing and reporting.

Consolidate, analyze, and report all payroll related information for the general ledger and management.

Ensure strong system of internal controls and procedures exists to comply with internal and external audits and SOX requirements.

Reconcile all federal, state, and local quarterly tax returns.

Maintains familiarity with federal, state, and local employment tax and payroll regulations as well as visa regulations.

Responsible for managing & administering payroll related system(s) implementations and interfaces

Responsible for table maintenance and managing changes in ADP.

Handle security access requests/changes for ADP System.

Establish payroll calendars for the companies.

Conduct testing after ADP updates are made.

Responsible for problem tracking, escalation, and resolution.

Other duties and special projects as assigned.

Other Duties and Responsibilities

Work directly with payroll staff to generate the U.S bi-weekly and weekly payrolls, performing such duties as creating Kronos hours files, extra and additional pays, generating and distributing payroll interface files.

Troubleshooting errors in performing payroll processing to ensure that payroll is done on time.

Other duties as assigned

OE/Lean

Leads and actively participates in the implementation of sustainable improvement processes, such as 5S, Kaizen, Daily Management Control, Standard Work and Problem Solving.

Manages individual employee involvement in continuous improvement activities to ensure equal opportunities are available for all department members to participate and contribute.

Qualifications:
The requirements listed in the sections that follow are representative of the knowledge, skills and/or abilities required to perform the duties of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions (primary duties) of the job.

Knowledge, Skills & Abilities:

Must have 10 years relevant payroll experience.

7+ years' experience with ADP and Kronos Time and Attendance Systems is required.

Must have extensive knowledge of the payroll process, compliance rules and regulations and knowledge of time and attendance tracking and related issues.

Solid understanding of the impact of payroll and related taxes on financial reporting.

Ability to interpret garnishment and levy correspondence and apply to payroll processing.

Knowledge of payroll controls and audit techniques.

Ability to produce, verify and administer standard and ad-hoc payroll reporting.

Familiarity with change management and human resource issues.

Full understanding of system interfaces.

General PC skills & software including Excel and MS Word for Windows.

Must have the ability to work under pressure to meet deadlines and manage several projects simultaneously.

Excellent oral and written communication skills, be a

Self-starter with good management, communication, interpersonal and general business skills.

Strong mathematical, analytical, organizational, and problem-solving skills.

Travel:

Travel may occur domestically as required

Working Conditions:

While performing the duties of this job, the employee is typically required to regularly conduct work in a controlled office environment, moving around the office as needed, sitting at a desk, using office equipment, including but not limited to a personal computer, fax machine, copier and telephone, read, write, listen, speak, and understand English, have the ability to work independently, be dependable and maintain confidential information, integrity and composure at all times.

Constant contact with individuals internal and external to the organization at all levels occurs via various methods of communication, typically including face-to-face discussions, electronic mail, phone calls, written letters and/or faxes.

The employee is expected to be self-directed, take initiative and be persistent when appropriate to accomplish necessary duties and keep busy without prompting. Additionally, the employee is expected to be adaptable/flexible to changing work assignments, analytical, organized and detail-oriented, perform multiple tasks at once, compose correspondence and other documentation in a professional manner, express ideas constructively, actively listen to others, manage time effectively and efficiently to meet deadlines, learn and memorize procedures, display a cooperative attitude, read, understand and follow all company, job specific and safety policies/procedures, and attend/use all required training.

Work Hours:

Must have ability to work the shift/number of hours in which duties need to be accomplished, including overtime, holidays, and weekends, as necessary.

EOE

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