Administrative Coordinator - Sales Order Process

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Job description

OVERVIEW & PURPOSE

The sales support representative provides support to the sales team by performing a number of administrative tasks.

ESSENTIAL FUNCTIONS

1. Assist sales reps with verifying current configurations.
2. Assist sales reps with entering deals properly into the Salesforce Configurator for new proposals.
3. Verifying new proposals have the same configurations as previous configurations.
4. Back up to making sure all orders are in good condition to be processed efficiently through corporate order process.
5. Assistant in preparing paperwork for new deals for sales reps.
6. Research for sales reps and clients.
7. Pull EA info for sales reps and clients.
8. Pull CC info for sales reps and clients.
9. Communicate with clients when a rep is unavailable.
10. Work with other departments inside MOM (Modern Office Methods) for sales rep and client inquiries.
11. Work with Leasing Partners on client inquiries.
12. Work with Excel to calculate current hardware costs and service costs
13. Processes orders for MPS (Managed Print Services) , MFD, Production, and Solutions.

COMPETENCIES

1. Presentation Skills.
2. Technical Capacity.
3. Customer/Client Focus.
4. Personal Effectiveness/Credibility.

SUPERVISORY RESPONSIBILITY

This position has no supervisory responsibilities.

WORK ENVIRONMENT

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or listen . The employee frequently is required to stand and walk . The employee is occasionally required to sit; use hands to finger, handle, or feel; reach with hands and arms; and stoop, kneel, crouch, or crawl . The employee must occasionally lift and/or move up to 10 pounds . Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

POSITION TYPE & EXPECTED HOURS OF WORK

Some flexibility is allowed, but normal work hours will be 8:00 a.m. to 5:00 p.m. and you must work 40 hours each week to maintain full-time status.

This is a full-time, non-exempt position.

TRAVEL

No travel is expected for this position, but it may b e possible between branches .

REQUIRED EDUCATION & EXPERIENCE

1. High school diploma or GED.
2. Preferred Experience in administrative support role for at least 2 years.
3. Current driver's license. Access to vehicle for job travel between company branches and client sites . Valid certificate of insurance with the minimum liability requirements set forth by the company.
4. Extensive knowledge and understanding of MS Office suite of products.

PREFERRED EDUCATION & EXPERIENCE

1. Experience supporting sales or marketing staff.

ADDITIONAL ELIGIBILITY QUALIFICATIONS

None.

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

EQUAL OPPORTUNITY EMPLOYER

Modern Office Methods provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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