Administrative Assistant

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Job description

Express Employment Professionals is looking for an Administrative Assistant for Our valued Partner in Niles OH!

Shift: 7:00am - 5:00pm M-F

Pay: $18.00-$22.00per hr

Key Responsibilities:

1. Scheduling and Coordination:
   • Schedule routine maintenance, inspections, and repairs for fleet vehicles and equipment.
   • Coordinate with mechanics, service providers, and other departments to ensure timely and efficient maintenance.
2. Record-Keeping and Documentation:
   • Maintain accurate and up-to-date records of vehicle service history, repairs, warranties, and inspections.
   • Track fuel consumption, mileage, and maintenance costs for each vehicle.
   • Prepare and update logs, inventory lists, and maintenance schedules.
3. Communication:
   • Serve as the main point of contact for fleet-related inquiries, liaising between mechanics, drivers, suppliers, and management.
   • Handle internal and external communications related to maintenance requests, emergency repairs, and fleet status updates.
4. Procurement and Inventory Management:
   • Order and track necessary parts and supplies for fleet maintenance and repairs.
   • Monitor inventory levels of tools, parts, and equipment needed for vehicle servicing.
5. Budget and Cost Tracking:
   • Assist in tracking fleet maintenance budgets and expenses, ensuring cost efficiency.
   • Prepare reports on maintenance expenditures, vehicle downtime, and overall fleet performance.
6. Compliance and Safety:
   • Ensure that all fleet vehicles are compliant with relevant safety and regulatory standards (e.g., inspections, emissions testing).
   • Keep track of vehicle registration, insurance, and other required documentation.
7. Customer Service:
   • Respond to requests for fleet vehicle availability, maintenance status, or other related queries from internal teams.

Essential Skills:

• Organization: Ability to manage multiple tasks, schedules, and deadlines at once.
• Attention to Detail: Precise record-keeping, inventory management, and documentation skills.
• Communication: Strong written and verbal communication skills for dealing with vendors, mechanics, and other stakeholders.
• Problem-Solving: Ability to address scheduling issues, maintenance concerns, or other operational challenges.
• Time Management: Efficiently prioritizing tasks in a fast-paced environment.
• Tech-Savvy: Proficiency in fleet management software, MS Office, and other administrative tools.

Qualifications:

• Education: Typically requires a high school diploma or equivalent. A degree or certification in business administration, logistics, or a related field is often preferred.
• Experience: Previous experience in fleet management, maintenance coordination, or a related administrative role is beneficial.
• Certifications: Some positions may require specific certifications related to fleet management software, inventory control, or safety standards.

If you have this skillset and feel it would be a great fit please come see us at 2460 Elm Rd NE Ste 700 Warren, Oh 44483, Call/Text us at , or Apply online at !

PandoLogic. Category:Administrative,

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