Executive Assistant / Office Manager (EA/OM)

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Job description

Oversee the daily office operations of the facility, working alongside Facilities to ensure things run smoothly

Coordinate the meeting rooms; turning them around between use

Manage office supplies inventory and place orders as needed

Manage the main office phone line, directing calls as appropriate

Meet and greet any visitors attending the facility, including any contractors expected

Support the senior team with any admin-related tasks, including collating together PowerPoint presentations and Word reports

Manage busy diaries for the senior team (at least two people) and work across multiple time zones to organise meetings

Arrange domestic and international business travel for the team

Organise the onboarding of new employees, working closely with IT and Executive H&S

Submit purchase orders and expense claims using our Finance system

Organise lunches, dinners and other internal and external events; especially social events for the office

Organise the yearly Scientific Advisory Board from a travel and administrative perspective

Source corporate clothing suppliers and manage purchases for the site

Work closely with the wider Administration team based at our other sites; in particular, providing remote cover for our Houston Office as and when necessary

Work together with the wider Administration team on a yearly calendar of events and conferences for Ohio team to attend

Work on specific projects as and when required

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