MANAGEMENT ASSISTANT (D1584P01) with Security Clearance

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Job description

Duties This position requires military membership in the Puerto Rico Army National Guard (PRARNG) Selected applicant(s) will be required to complete an online Onboarding process. Requirements Conditions of Employment This is an excepted service position that requires membership in a compatible military assignment in the employing state's National Guard, required prior to the effective date of placement. Acceptance of an excepted service position constitutes concurrence with these requirements as a condition of employment. Selectee will be required to wear the military uniform. Males born after 31 December 1959 must be registered for Selective Service. May be required to successfully complete a probationary period. Continued employment in this position is contingent upon satisfactory completion of the mandatory training specifically identified for the position. Federal employment suitability as determined by a background investigation. Must obtain and maintain appropriated SECRET security clearance within a year of the appointment. Excepted Civil Service Technicians are required to maintain a MOS/AFSC and military grade that is determined by the NGB to be compatible with the assigned technician position. Loss of military membership will result in immediate loss of your full-time military technician position. Participation in direct deposit is mandatory. Must be able to obtain and maintain the Government Travel Credit Card (GTC) as a condition of employment. Qualifications IMPORTANT INFORMATION: This position requires military membership in the Puerto Rico Army National Guard (PRARNG). If you are not a military member of the PRARNG (i.e., Airman, civilian, active-duty Soldier, prior service, guard member from another state, reservist, IRR, State Guard, etc.), you must contact the Recruiting and Retention (R&R) Office at extension 2015 or 2008 and request the PRARNG Military Basic Requirements (MBR) Certification. If the MBR certification is not submitted, or you do not meet the requirements to be a member of the PRARNG, your application will not be screened. AREA OF CONSIDERATION: HRO MUST process and clear the Department of Defense (DoD), Priority Placement Program (PPP), prior to advertising all internal and external job vacancies and promotion announcements. Area 1 = All permanent Enlisted employee members (NG T32/NG T5) within Puerto Rico Army National Guard. Area 2 = All indefinite Enlisted employee members (NG T32/NG T5) within Puerto Rico Army National Guard. Area 3 = Enlisted currently serving members of the Puerto Rico Army National Guard. Area 4 = Enlisted Prior (former) members of the Puerto Rico Army National Guard. Area 6 = Applicants who meet all requirements to become Enlisted of the Puerto Rico Army National Guard. (If the MBR certification is not submitted, your application will not be screened). First round consideration will be given to Area 1 Candidates. (All other Areas will be screened only in the event that there are no qualified or recommended Candidates) To prevent a grade inversion, military rank allowed for this position will be determined at the final evaluation of the vacancy announcement considering the military rank of the supervisor. Acceptance of any military technician position may cause the termination of entitlements and eligibility for all military bonuses and student loan repayments. For further information you must contact the appropriate military Education Office. DUTIES: As a MANAGEMENT ASSISTANT (D1584P01), GS-0344-7, you will direct a statewide records management program and maintain a Records Holding Area, to include archiving of historical records, documents and artifacts. Physical Demands: Work requires no special physical demands but may involve some walking, standing, bending or carrying of light items. Working Environment: Work assignments are performed in an office or similar type setting, requiring normal safety precautions against everyday risks or discomforts. QUALIFICATIONS: You will lose consideration for the position if your application does not include all the information/documents requested on the vacancy announcement. The USAJOBS Resume must include a clear and detailed narrative description, in your own words, of how you met the required GENERAL and SPECIALIZED experience. Experiences copied from a position description, vacancy announcement or other reference material constitutes plagiarism and will disqualify you from the position. Military (part-time) service is considered as full-time experience when evaluated against the qualification requirements. The applicant is credited with actual number of months the member has been in the military provided such service is related to the position to be filled. GENERAL EXPERIENCE: Experience, education, or training which the applicant provides with skill involving administrative or clerical experience (i.e., applying guidelines, rules and regulations to assignments, composing correspondence, researching and compiling information and data, and records administration). Experience using computer and automation systems SPECIALIZED EXPERIENCE: Applicant must possess at least ONE (1) year of specialized experience at the next lower-level GS-06 or the equivalent TWELVE (12) months of specialized experience performing or supervising duties such as operating the Records Holding Area (RHA); advising units and activities on the policies and procedures for records retirement and disposal; receiving and reviewing incoming records to be placed in the RHA; processing records for storage and establishing catalogs of records for retrieval purposes; identifies and destroys or arranges for final disposition of stored records in accordance with applicable regulations; maintaining the Records Holding Area to include preparation and maintenance of transmittal forms, inventory lists, registers, and other index documents to facilitate references, document the transfer of records, and permit immediate retrieval of records upon request; maintaining appropriate administrative records reflecting the history of each charge-out from the RHA; providing technical assistance to staff elements, units and activities with regard to establishment and operation of records systems; conducting training workshops for units and activities with respect to records creation, records maintenance/use, and disposition. Education SUBSTITUTION OF EDUCATION FOR SPECIALIZED EXPERIENCE: Completion of 2 academic years of education in an accredited college or university, (30 semester's hours or 20 classroom hours of instruction per week) for3 monthsof specialized experience. Only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester's hours or 20 classroom hours of instruction per week) beyond the second year is equivalent to 6 months of specialized experience. Courses must be directly related to the work of the position. Copy of official/student transcripts showing conferred Degree must be included in order to receive credit for education. Unofficial transcripts from internet or with alterations will not be considered. To receive credit for education the information must be included in the education section of the Resume. Additional information If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency ( ). Benefits Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits . Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. How You Will Be Evaluated You will be evaluated for this job based on how well you meet the qualifications above. Once the announcement has closed, your resume and supporting documentation will be used to determine if you meet the qualifications listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared to your responses on the assessment questionnaire to determine your level of experience. If you rate yourself higher than is supported by your application package, your responses may be adjusted and/or you may be excluded from consideration for this position. If you are found to be among the top qualified candidates, you will be referred to the selecting official for employment consideration. Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):Clerical and Management Tools Benefits Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits . Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. Required Documents As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible fo

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