Administrative Assistant

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Job description

Make your next move an expert one.

At Colliers its not our success that sets us apart, its how we achieve it. Our people are passionate, take ownership and always do whats right for our clients, people and communities.

Why Colliers?

Our enterprising environment needs your expertise to facilitate Colliers continued growth as an industry leader. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career.

Who you are

Working within our Valuations division, you are a seasoned professional providing executive-level administrative support. Your organizational skills and attention to detail are second to none, as you will be managing executives calendars, planning travel, and supporting business development initiatives. You exude professionalism, particularly in handling confidential matters.

The Administrative Assistant will support the EMD, Midwest OH and National Practices.This role will coordinate with all administrative teams but not perform tasks already assigned to these administrative teams. This role will serve as a liaison for the administrative teams by directing requests to the administrative teams responsible for handling them. The Admin Assistant will liaise between the Executive, Admin Teams, and other key personnel.

The Administrative Assistant will be a Hybrid (Remote+Office) position.

What you bring

A minimum of 2-4 years experience in an administrative position.
Demonstrated experience utilizing resources (people, materials, support, etc.) to get things done; you can orchestrate multiple activities at once to accomplish a goal.
Advanced communication skills.

Bonus skills and experience

Previous experience working within a real estate environment.
Demonstrated proficiency with Microsoft Office skills (Outlook, Word, Excel, PowerPoint).
Experience working within databases, including CRM.

What success looks like

This role will include but not be limited to:
Assist with new client development and customer care
Assist Executive with recruiting efforts through communications with Team Support and People Services
Coordinate special projects and organization of events as needed for the Executive and their team
Coordinate calendars and travel on behalf of the Executive
Review the Executives schedule and provide the executive with necessary information/documents before meetings, conferences, and presentations.
Prepare presentations and any other documents needed for conferences and meetings
Collaborate with relevant administrative teams and Marketing Director on social media, and other marketing related tasks according to brand guidelines.
Provide backup coverage for the Executive Administrator
Manage inbox for Executive - process bid requests, client questions, and new awards through the Client Services and Producer Solutions team

Make your next move an expert one and join us as we lead the industry into the future.

Direct applicants only please, no agencies.

Colliers provides equal employment opportunity to all persons. No employee or applicant for employment will be discriminated against because of race, creed, origin, marital status, sexual orientation, age, otherwise qualified disabled or veteran status or any other characteristic protected by law. If you are a qualified applicant who requires reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact (e-mail removed)

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