Executive Assistant

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Job description

Executive Assistant

About the Company

Are you detail oriented? Can you maintain confidentiality? Do you enjoy supporting Executive leaders in a global company? Do you enjoy multifaceted schedules where every minute counts? Are you experienced in creating complex global travel plans and itineraries? Then this challenging, yet rewarding position may be right for you!

Reporting directly to an executive leader, we are looking for an Executive Assistant to provide comprehensive support for executive leaders and serve as the primary point of contact for internal and external constituencies on all matters pertaining assigned executive leaders. The ideal candidate will have the ability to exercise good judgment in a variety of situations, with excellent written and verbal communication, a strategic thought process, and the ability to maintain a balance among multiple priorities. We are looking for a proactive self-starter who has a high degree of personal integrity and strong interpersonal skills and can work well under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Responsibilities

• Managing, monitoring, and communicating calendars, emails and appointments including scheduling and confirming appointments and resources
• Providing assistance to executives with preparing and running reports, creating correspondence, etc.
• Managing and scheduling travel (which includes coordinating private aircraft), purchasing airline tickets, making hotel reservations, coordinating ground transportation, obtain directions, etc.
• Facilitating communication with other executives, leadership team members, and company employees
• Managing internal documents and maintain office systems, including data management and filing
• Preparing slides and materials to support internal and external meetings and communications
• Supporting the executives through the use of technology platforms, such as Outlook, PowerPoint, Word, Excel, Concur, Teams, etc. to facilitate streamlined business interactions globally
• Executing with accountability various ad hoc requests from executives
• Managing daily, weekly, and monthly schedules and reporting in a concise manner any urgent matter that requires immediate response or attention

Preferred Qualifications

• Minimum of 3 years' experience in a Executive Assistant position
• College degree (including Associates degree) preferred
• The ability to handle sensitive information with professionalism and confidentiality
• Exceptional written and verbal communication, administrative and organizational skills
• The ability to work under pressure, prioritize and manage tight deadlines
• Outstanding computer and technology skills

Salary and Benefits

• Pay range is $50,000 to $70,000 (+Bonus)

• Possible Hybrid Option (In-Office Canton)

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