Project Administrative Assistant

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Job description

Accentuate Staffing is recruiting for a Construction Project Administrative Assistant for one of our clients that specialize in retail construction in Raleigh, NC. The Project Admin will support 2 project managers with the administration of their projects with each Project Manager typically handling 2-4 projects at a time.

We are seeking an Administrative Assistant who is friendly, organized, detail-oriented, an excellent communicator, a team player, and has strong critical thinking and computer skills. The individual in this role should be able to handle a variety of different tasks and to prioritize their work accordingly. Familiarity with construction terminology and documents is a plus, but not required.

Responsibilities:

Supporting the assigned Project Managers: Assist with Project Setup: Permits/Licenses/Bonds

Importing/Setting up budgets in PM software

Make sure superintendents have all documentation needed

Preparation, Filing, Sending, and Follow up of Project Documents

Correspondence (Meeting Minutes, Construction Punch Lists, Letters, etc.)

AIA Contract Documents and Change Orders to project Owners & Developers

Preparation and sending of Pay Applications & Invoices

Subcontracts, Purchase Orders, & Change Orders to subcontractors & vendors

Subcontractor Certificates of Insurance

Closeout Documents (Warranties, Operation Manuals, final Lien Waivers, etc)

Filing and organization of project documents

Assist with Estimating support when needed

Setup & Maintain the online plan room

Assist with other Project Management administrative tasks as needed

Support the Administrative/Office Staff: Assist with covering the front reception desk/phone

Assist with file archiving

Back up to the other Administrative staff during vacations/sick time.

Requirements:

• Associates Degree or 3-5 years experience in Project Administrative role

• Construction experience and knowledge of construction terminology

• Ability to handle multiple projects at one time

• Strong organizational skills, excellent communication skills, & string computer skills

• Must be proficient in Microsoft Office: Word, Excel, Outlook, Teams

• Familiar with Project, PowerPoint, OneNote, Adobe , & CMiC Construction

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