Office Coordinator

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Job description

Overview: Company: SQUAN

Pay Rate: $20-$25 Per Hour

TITLE: Office Coordinator

DEPARTMENT (S): Operations

DIRECT REPORTS: N/A

REPORTS TO: Construction or Office Manager

U.S Citizenship Required.

POSITION SUMMARY

The Office Coordinator's primary focus is providing administrative support to the Construction and/or Office Manager and overall project team. They must be able to manage and coordinate a variety of departmental activities under limited supervision. Individual is expected to be aware of business activities and events as they relate to the site they support.

This individual is expected to foster a collaborative work environment. It is essential that this person has excellent judgment and discretion when interacting with others and in managing information. Ideal candidate is professional, organized, able to multitask, strong computer skills including Adobe, Microsoft Word, PowerPoint, and Excel, and has strong communication skills, both written and verbal.

ESSENTIAL JOB FUNCTIONS

Provide administrative support for the leadership team by providing a myriad of support tasks to successfully meet project goals

Answer phones, make copies, respond to emails, and resolve issues

Receive and log inventory

Compile reports on Excel, including production reports

Extensive use of Google Earth to identify and chart project sites

Track progress against production sites on wall maps

Support financial processes and supply information as requested

Sort and distribute incoming mail and paperwork

Coordinate ordering of office equipment supplies (i.e., office supplies, furniture, cell phones, tablets, etc.)

Maintain contact lists for all managers and employees

Responsible for building maintenance and security systems

Schedules candidate interviews with project leadership and reports results back to HR/Recruiter

Build and maintain relationships with internal stakeholders

Ensure a high level of internal client satisfaction

Uphold and promote the company's values

Attend operational meetings as required

Travel may be required for training

Other duties as assigned

SKILLS AND ABILITIES

Creative problem-solver, with the ability to think, plan, and execute on multiple projects autonomously and in an organized fashion, balancing the long-term and urgent needs of the team

Demonstrated ability to work calmly and collaboratively in fast-paced and ambiguous environments, maintaining good judgment and the ability to escalate appropriately

Must be highly organized, flexible, deadline and detail oriented

Excellent project management and communication skills

Must be a self-starter, able to produce with limited supervision in a fast-paced environment

Excellent interpersonal skills with the ability to build and maintain relationships both internally and externally

When business critical issues arise, must be willing to work outside normal business hours

Excellent writing, organizational, planning, and communication skills

Ability to work in a deadline driven environment

High energy, team oriented, data driven, and results focused

Must be proficient in MS Word, MS Excel, and MS PowerPoint and Adobe, and able to learn new on-line systems such as SiteTracker or other client software programs

MINIMUM REQUIREMENTS

High School Diploma or GED

Experience working in a construction or related industry

PREFERRED REQUIREMENTS

BA/BS degree

Bi-Lingual (Spanish/English)

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