AP/AR Specialist

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Job description

Company Summary:

Everyone at Grubb Properties contributes to a team based on trust, integrity, and respect. We feel that embracing diversity and encouraging inclusion helps create the culture and environment our company needs to be successful and thriving. Every employees voice is valued and respected as we work together as a team to create success. The variety of our portfolio means Grubb Properties offers a diverse array of opportunities for advancement. With a supportive and collaborative work environment, we encourage and empower our employees to expand their skills, take on new challenges, contribute to the greater good in our community and reach their full potential.

Position Summary:

We are looking for a dynamic full-time AP/AR Specialist to join our Finance/Accounting team. This position will report to the Assistant Property Controller. In this role youll be responsible for accounts payable and accounts receivable for a portfolio of properties including Commercial Office and Multifamily Apartments.
To be a successful AP/AR Specialist, you should have excellent organization and attention to detail skills being able to manage multiple work flows simultaneously. You should be a proactive problem solver, quickly resolving issues before they arise. Ultimately a top- notch AP/AR Specialist would be PC savvy and have prior experience working in real estate, specifically Yardi Software.

Essential Duties and Responsibilities:

• Communicating with managers and clients regarding receivables and payables matters in a timely fashion
• Apply rental payments daily for commercial tenants in the accounting system
• Responsible for researching discrepancies between posted charges and cash receipts
• Apply prepaid rents and concessions to tenant accounts monthly
• Sort, scan, & accurately enter invoices into the accounts payable system
• Verify with property accountant authorized check disbursements
• Issue checks, void items and stop payments
• Process and monitor vendor documentation
• Setup new vendors for payment processing
• Verify and issue annual vendor tax documentation, Form 1099
• Performs special tasks and projects as needed.
• Maintain and secure financial documentation and records.
• Responds to company requests such as training, surveys or forms, etc. in a timely and thorough manner without reminders.

The ideal candidate is someone who has the following:

• Strong organizational skills with attention to detail
• Ability to communicate information timely to key stakeholders
• Manage workflow from multiple internal clients
• Has a positive attitude
• Computer savvy! Knowledgeable with PC programs and ideally has prior experience with Yardi Software
• Ideally someone who has prior experience working in real estate or property management

Work environment you should expect:

• This position works in an office setting.
• In this position you will work under moderate supervision.
• In this role you will frequently use a PC and phone to communicate.
• You will occasionally need to move about to coordinate work.
• Occasionally travel, must have reliable transportation and a valid drivers license
• Mission driven company
• We are a team-oriented culture
• Very collaborative
• Ability to multitask in a f ast-paced environment
• Supportive environment
• Fun!

If you are excited about this opportunity and would like to start or continue your career in Accounting, please apply now. Grubb Properties is an equal opportunity employer. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and physical demands listed above.

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MANAGEMENT HAS THE RIGHT TO REVISE THIS JOB DESCRIPTION AT ANY TIME. THE JOB DESCRIPTION IS NOT A CONTRACT FOR EMPLOYMENT, AND EITHER YOU OR THE EMPLOYER MAY TERMINATE EMPLOYMENT AT ANY TIME, FOR ANY REASON, WITH OR WITHOUT NOTICE

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