Administrative Assistant

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Job description

Overview:
In this role, you will act as the "Director of First Impressions" while operating the front reception. You will be responsible for the overall office upkeep, conference rooms, mail service, and other administrative duties as assigned. You will provide team-oriented assistance and backup support to other personnel in the department as assigned. Your responsibilities will include:Providing day-to-day office management such as ordering office supplies and food & beverages, supplier communications, and building-related issues

Managing inbound and outbound mail and package deliveries through UPS, USPS, FedEx and Amazon

Completing a daily opening routine such as emptying the dishwasher, starting the coffee maker, refilling the snacks, and stocking the refrigerator

Managing expense reports, bills, and invoices as assigned

Maintaining positive relationships with the office suppliers and vendors

Maintaining the cleanliness of all communal office areas and watering the plants

Coordinating and scheduling the conference rooms for training and meetings, while also setting up the conference rooms with the appropriate technology, materials, and catering

Managing the company rental car fleet for team member utilization

Participating in the Office Planning Committee for office activities, events, and more

Responding to routine correspondence under own signature or drafting responses for review on more complex correspondence

Maintaining discretion and confidentiality as needed for records or reports

Coordinating and arranging travel reservations as needed

Assists with other duties as assigned within designated

Education/Experience: A high school diploma is required; some college or applicable business certification is preferred

3-5 years minimum of office/clerical experience

To thrive in this role, you'll need:Strong organizational skills and attention to detail

Proficiency in Microsoft Office (Excel, Word, PowerPoint)

Strong verbal and written communication

Perform mathematical calculations (fractions, decimals, percentages, statistical) as needed

Ability to understand and execute the company vision and values of Team, Excellence, Service, and Trust

At Haskell, we offer a comprehensive benefits package, including health insurance, retirement plans, professional development opportunities, and more. Join us and be part of a team where your contributions make a difference.

Environmental Factors and/or Physical Requirements:

While performing the duties of this job, this position is required to have ordinary ambulatory skills sufficient to visit other locations; and the ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weights of 10-50 pounds. Requires good hand-eye coordination, and arm, hand and finger dexterity, including the ability to grasp, and visual acuity to use a keyboard, operate equipment and read application/form information. The associate frequently is required to sit, reach with hands and arms, talk, and hear.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability, or protected veteran status.

Haskell will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990 and the Americans with Disabilities Act Amendments Act of 2008. The job description will be reviewed periodically as duties and responsibilities change with business necessities. Essential and marginal job functions are subject to modification.

Haskell is a Drug-Free Workplace.

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